Accounting Subsidy Billing Manager

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Oversee, manage, and execute all activities related to subsidy billing.

• Review and interpret relevant governing documents, subsidy agreements, contracts, and legal materials.

• Calculate and prepare subsidy billings using established methodologies.

• Develop and maintain cash flow projections pertaining to subsidy funding and expected collections.

• Clarify subsidy calculations, billing methodologies, and financial impacts for clients, board members, and internal stakeholders.

• Act as the main point of contact for client discussions regarding subsidy billing, funding needs, and payment status.

• Collaborate with Community Managers and internal teams to address billing inquiries and ensure adherence to standards.

• Post subsidy billings to the general ledger and reconcile billing actions with accounting records.

• Monitor subsidy receivables and pursue outstanding payments.

• Prepare and maintain monthly subsidy billing trackers.

• Keep documentation that supports calculations, assumptions, references to governing documents, billing schedules, and client communications.

• Identify avenues for enhancing billing processes, documentation protocols, internal controls, and operational efficiency.

• Support audits by supplying necessary documentation and addressing subsidy-related inquiries.

• Ensure alignment with company policies, accounting standards, and client requirements.

• Assist with month-end closing and other accounting tasks as required.

• Engage in virtual meetings, video conferences, and phone communications.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline is preferred.

• At least 5 years of experience in billing, accounting, finance, property management, community association management, or a similar financial operations role.

• Experience in interpreting contracts, governing documents, legal agreements, or funding arrangements is preferred.

• Background in managing receivables, reconciliations, and financial reporting.

• Previous leadership or supervisory experience is preferred.

• Strong grasp of accounting principles, general ledger activity, reconciliations, and financial reporting.

• Ability to review, interpret, and apply governing documents, subsidy agreements, contracts, and legal documentation.

• Experience in calculating and preparing complex billings using established methods.

• Strong analytical and problem-solving abilities with a keen attention to detail and accuracy.

• Capable of preparing and maintaining cash flow projections and analyzing financial impacts.

• Excellent verbal and written communication skills.

• Strong customer service and relationship management abilities.

• Proficiency in Microsoft Excel and financial/accounting software systems.

• Ability to maintain organized and thorough documentation.

• Knowledge of internal controls, audit support processes, and compliance standards.

• Ability to collaborate effectively across various departments.

• Capacity to manage competing priorities and consistently meet deadlines.

• Willingness to assist with month-end closing and other accounting tasks as necessary.

• Ability to work independently, exercise sound judgment, and maintain confidentiality of sensitive financial information.

• Capability to work in a remote/home-office setting with reliable internet access.

🏝️ Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.

• Wellness program.

• Flexible Spending Accounts.

• Company-matching contributions to a 401k plan.

• Paid time off for vacation, holidays, medical needs, and volunteering activities.

• Paid parental leave.

• Training and educational support.

• Employee Assistance Program.

• Calm Health.

• Optional short- and long-term disability insurance.

• Life insurance.

• Pet insurance.

• Supportive team dedicated to employee success.