Accounting Subsidy Billing Manager

This is a fully remote position, open to applicants in Texas.

📋 Description

• Supervise, manage, and carry out activities related to subsidy billing.

• Analyze and interpret governing documents, subsidy agreements, contracts, and legal paperwork.

• Calculate and prepare subsidy billings utilizing approved methodologies.

• Create and sustain cash flow projections associated with subsidy funding and expected collections.

• Clarify subsidy calculations, billing methodologies, and financial implications to clients, board members, and internal stakeholders.

• Act as the main contact for client meetings concerning subsidy billing, funding requirements, and payment statuses.

• Collaborate with Community Managers and internal departments to address billing inquiries and ensure compliance.

• Accurately post subsidy billings to the general ledger and reconcile billing activities with accounting records.

• Oversee subsidy receivables and follow up on overdue payments.

• Prepare and maintain monthly subsidy billing trackers.

• Keep documentation that supports calculations, assumptions, references to governing documents, billing schedules, and client communications.

• Enhance billing processes, documentation standards, and internal controls.

• Support audits and respond to inquiries related to subsidies.

• Ensure adherence to company policies, accounting standards, and client requirements.

• Assist with month-end closing activities and other accounting tasks as necessary.

• Participate in virtual meetings and phone communications.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline is preferred.

• At least 5 years of experience in billing, accounting, finance, property management, community association management, or a related financial operations position.

• Preferred experience in interpreting contracts, governing documents, legal agreements, or funding arrangements.

• Experience in managing receivables, reconciliations, and financial reporting.

• Prior leadership or supervisory experience is preferred.

• Strong grasp of accounting principles, general ledger activities, reconciliations, and financial reporting.

• Ability to review, interpret, and apply governing documents, subsidy agreements, contracts, and legal documentation.

• Experience in calculating and preparing complex billings using established methodologies.

• Strong analytical and problem-solving capabilities with remarkable attention to detail and accuracy.

• Competence in preparing and maintaining cash flow projections and analyzing financial impacts.

• Excellent verbal and written communication abilities.

• Strong customer service and relationship management skills.

• Proficient in Microsoft Excel and financial/accounting software systems.

• Capability to maintain thorough and organized documentation.

• Knowledge of internal controls, audit support processes, and compliance requirements.

• Ability to collaborate effectively across departments.

• Capacity to manage competing priorities and meet deadlines.

• Willingness to assist with month-end closing and other accounting activities as required.

• Ability to work independently, exercise sound judgment, and maintain the confidentiality of sensitive financial information.

• Ability to lift and carry office materials, files, laptop equipment, or other work-related items weighing up to 15 pounds.

• Capability to work in a remote/home-office setting with reliable internet access.

🏝️ Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.

• Wellness program.

• Flexible Spending Accounts.

• Company-matching contributions to 401k plans.

• Paid time off for vacations, holidays, medical needs, and volunteer work.

• Paid parental leave.

• Training and educational assistance.

• Support programs, including Employee Assistance Program and Calm Health.

• Optional short- and long-term disability, life insurance, and pet insurance.

• A caring team dedicated to employee success.