Accounting Subsidy Billing Manager

This is a fully remote position, open to applicants in Florida.

📋 Description

• Manage, oversee, and implement subsidy billing operations.

• Analyze and interpret governing documents, subsidy agreements, contracts, and associated legal paperwork.

• Calculate and prepare subsidy billings utilizing approved methodologies.

• Develop and maintain cash flow forecasts related to subsidy funding and expected collections.

• Communicate subsidy calculations, billing methodologies, and financial implications to clients, board members, and internal stakeholders.

• Act as the main point of contact for client meetings concerning subsidy billing, funding requirements, and payment statuses.

• Collaborate with Community Managers and internal departments to address billing inquiries and ensure compliance.

• Accurately post subsidy billings to the general ledger and reconcile billing activities with accounting records.

• Monitor subsidy receivables and follow up on outstanding payments to guarantee timely collections.

• Maintain monthly subsidy billing tracking records.

• Keep documentation that supports calculations, assumptions, references to governing documents, billing schedules, and client communications.

• Identify opportunities to enhance billing processes, documentation standards, internal controls, and operational efficiency.

• Assist with audits by providing necessary documentation and addressing subsidy-related inquiries.

• Ensure adherence to company policies, accounting standards, and client requirements.

• Support month-end closing and other accounting activities as required.

• Participate in video conferences, virtual meetings, and phone communications.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline preferred.

• A minimum of 5 years of experience in billing, accounting, finance, property management, community association management, or a similar financial operations role.

• Preferred experience in interpreting contracts, governing documents, legal agreements, or funding arrangements.

• Experience in managing receivables, reconciliations, and financial reporting.

• Prior leadership or supervisory experience is preferred.

• Strong understanding of accounting principles, general ledger activities, reconciliations, and financial reporting.

• Capability to review, interpret, and apply governing documents, subsidy agreements, contracts, and legal documentation.

• Proven experience in calculating and preparing complex billings using established methodologies.

• Excellent analytical and problem-solving skills with a keen attention to detail and accuracy.

• Ability to prepare and maintain cash flow projections and analyze financial impacts.

• Outstanding verbal and written communication abilities.

• Strong customer service and relationship management skills.

• Proficiency in Microsoft Excel and financial/accounting software systems.

• Knowledge of internal controls, audit support processes, and compliance requirements.

• Ability to maintain thorough and organized documentation.

• Capacity to collaborate effectively across departments.

• Ability to manage competing priorities and consistently meet deadlines.

• Willingness to assist with month-end close and other accounting activities as necessary.

• Ability to work independently, exercise sound judgment, and keep sensitive financial information confidential.

• Capability to work primarily in a remote/home-office setting with reliable internet access.

• Ability to attend virtual meetings and utilize standard office technology.

• Capacity to lift and carry work-related items weighing up to 15 pounds.

🏝️ Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.

• Wellness program.

• Flexible Spending Accounts.

• Company-matching 401k contributions.

• Paid time off for vacations, holidays, medical needs, and volunteering.

• Paid parental leave.

• Training and educational assistance.

• Support programs, including Employee Assistance Program and Calm Health.

• Optional short- and long-term disability, life insurance, and pet insurance.

• Caring team committed to employee success.