Virtual Medical Executive – Practice Administrative Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Accurately input patient demographics, chart histories, medications, and records into Atlas MD EMR.

• Review patient records for inconsistencies and flag clinical discrepancies for physician evaluation.

• Ensure accuracy of demographic information, document attachment, and preservation of patient history without making clinical judgments or altering clinical data.

• Manage administrative communications with patients.

• Oversee patient scheduling while adhering to scheduling protocols.

• Monitor administrative tasks and follow up on pending documentation.

• Develop and enhance daily operational workflows.

• Assist in the implementation of new practice management tools.

• Handle the physician’s executive calendar and professional correspondence.

• Organize travel itineraries and manage travel logistics.

• Track projects until completion.

• Conduct both business and clinical research.

• Create professional PowerPoint presentations, spreadsheets, and summary reports for executives.

• Identify operational bottlenecks and establish standardized operating procedures (SOPs).

• Work independently with minimal supervision to support a growing Direct Primary Care / Family Medicine practice.

⛳️ Requirements

• Proven experience in supporting a U.S. medical practice, with hands-on involvement in EMR data entry, chart management, and administrative processes.

• Strong willingness and comfort in taking on Executive Assistant responsibilities, including calendar management, travel arrangements, research, and presentation development.

• Advanced skills in Microsoft Office, particularly PowerPoint and Excel, or Google Workspace.

• Quick learner of new software platforms.

• Excellent written and verbal communication skills in English, maintaining a polished and professional tone.

• Exceptional organizational abilities, strong follow-through, and capacity to work independently with limited oversight.

• Comprehensive understanding of HIPAA regulations and a commitment to safeguarding patient health information (PHI).

• A dedicated, quiet, HIPAA-compliant home workspace.

• High-performance computer (PC/Mac), high-speed internet, backup power/internet solutions, and noise-canceling headset.

• Preferred: Experience with Atlas MD EMR, Direct Primary Care (DPC), or Family Medicine clinic workflows.

• Preferred: Practical experience with EMR record migration or large-scale data transfer projects.

• Preferred: Previous experience supporting a solo practitioner, business owner, or medical director as an Executive Assistant.

• Preferred: Familiarity with RingCentral or virtual telephony platforms.

🏝️ Benefits

• Competitive salary and compensation package.

• Opportunities for professional development and continuing education.

• Flexible work arrangements and work-life balance.