Virtual Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee executive calendars spanning various time zones, ensuring precision and prioritization.

• Arrange both internal and external meetings while coordinating the availability of stakeholders.

• Supervise and organize inboxes, highlight priority messages, and compose responses.

• Ensure prompt follow-ups on emails, tasks, and action items.

• Maintain and refresh CRM systems, encompassing contact records, activity logs, pipeline tracking, notes, engagement histories, and pursuit specifics.

• Create CRM reports and assist leadership with data insights and follow-up actions.

• Draft personalized follow-up communications for partners, clients, and prospects.

• Review meeting transcripts, perform background research, synthesize insights, and craft professional, action-oriented emails.

• Develop meeting agendas and monitor deliverables along with next steps.

• Aid in documentation and the coordination of internal communications.

• Support vendor coordination, scheduling logistics, and event planning.

• Assist with travel arrangements as required.

• Track the executive's priorities, deadlines, and commitments.

• Maintain orderly records, files, and workflow systems.

• Report directly to executives.

⛳️ Requirements

• Minimum of 4 years of experience as a Virtual Executive Assistant supporting high-level C-Level Executives.

• Proficient in calendar management, email handling, and administrative tasks.

• Experience with CRM platforms (preferably HubSpot or equivalent systems).

• Exceptional written and verbal communication skills in English.

• Strong abilities in research, synthesis, and business writing.

• Keen attention to detail and robust critical thinking skills.

• Demonstrated capacity to manage multiple tasks, prioritize effectively, and meet deadlines.

• Tech-savvy and comfortable utilizing productivity tools (Google Workspace, Microsoft Office, etc.).

• Familiarity with AI tools or productivity platforms to enhance workflow efficiency.

• Experience in coordinating vendors, events, or travel logistics.

• Ability to analyze CRM data and identify opportunities for follow-up or engagement.

• Must be based in the Philippines.

• May require flexibility in scheduling to accommodate multiple time zones.

🏝️ Benefits

• Fully remote work arrangement.

• Flexible remote working options.

• Results-oriented work culture.

• Collaborative environment on a global scale.

• Opportunity for exposure to strategic operations through direct collaboration with executives.

• Career advancement opportunities in executive support, operations, or business management.

• Flexible scheduling to accommodate multiple time zones.