Executive Assistant

This is a fully remote position, open to applicants in New York.

📋 Description

• Deliver high-level support to the Chief Executive Officer.

• Enable the CEO to focus entirely on fulfilling the company's mission.

• Oversee the CEO's calendar, urgent matters, and competing priorities.

• Arrange travel plans, itineraries, and schedules.

• Coordinate projects and event planning initiatives, including off-site meetings and team retreats.

• Manage a large volume of emails and organize calls and meetings.

• Draft and prepare confidential communications on behalf of C-suite executives.

• Process expense reports.

• Anticipate both professional and personal needs of the CEO.

• Enhance information flow and organizational dynamics, promoting efficiency and process improvements.

⛳️ Requirements

• Proven experience supporting C-level executives in a rapidly growing environment.

• Highly responsive, capable of addressing urgent situations and ensuring the CEO's schedule is well-managed.

• Strong emphasis on security and confidentiality.

• Proactive in executing tasks and anticipating future requirements, inclusive of the CEO's personal needs.

• Active involvement in shaping information and organizational dynamics.

• Strong focus on efficiency and process enhancement.

• Demonstrated success in working with late-stage technology startups or established public technology firms.

• Excellent, direct, and empathetic communication skills, complemented by sharp listening abilities.

• Self-motivated with a commitment to achieving exceptional work results.

• Located in North America (EST) or the United Kingdom.

• At least 5 years of experience providing high-touch, concierge-level support to a C-suite executive.

• Experience in managing complex and time-sensitive scheduling demands and conflicting priorities.

• Skilled in organizing detailed travel plans, itineraries, and schedules.

• Experienced in coordinating projects and event planning, including off-site meetings and employee retreats.

• Proficient in handling a significant volume of emails, identifying important messages, and coordinating calls and meetings.

• Experienced in drafting and preparing confidential correspondence for C-suite executives.

• Competent in managing expense reports.

🏝️ Benefits

• Remote-first global workforce with a New York office.

• Professional reimbursement program (supports attendance at industry conferences, certifications, and more).

• Medical, dental, and vision coverage (available in the US and some other countries).

• 401k retirement plan with company match (available in the US only).

• Wellness stipend.

• Home office setup and ergonomic equipment program.