Executive Assistant, Virtual

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver high-level support to the Chief Executive Officer and the Executive Leadership Team.

• Oversee executive priorities, manage calendars, communications, meetings, travel, and essential business initiatives.

• Facilitate executive administration, including board and leadership meetings, reporting, presentations, projects, and events.

• Maintain calendars and provide overall administrative assistance.

• Prepare expense reports and support expense and budget monitoring.

• Organize and coordinate office or regional meetings and teleconferences.

• Arrange domestic and international travel logistics.

• Create meeting minutes.

• Draft and revise presentations, as well as prepare hard-copy documents.

• Assist with local office events and global town hall meetings.

• Collect, consolidate, and coordinate organizational information for executive reporting, presentations, dashboards, and decision-making materials.

• Manage Board and Executive Leadership meetings by handling scheduling, logistics, preparation of materials, and distribution of documentation.

• Support executive communications, correspondence, presentations, and briefing materials.

• Act as a trusted partner to the CEO and ELT, ensuring follow-through on priorities, action items, and initiatives.

• Manage highly confidential information with the highest level of discretion.

• Serve as a liaison between leaders and relevant parts of the organization.

• Execute other duties as necessary.

⛳️ Requirements

• Preferred Associate/Bachelor’s Degree.

• 5-7+ years of experience in executive administrative support, specifically for C-suite executives or senior leadership teams, ideally within a global organization.

• Advanced skills in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.

• Capability to work independently with minimal guidance in a fast-paced environment.

• Ability to cultivate trusted relationships and effectively manage interactions with senior executives, Board members, and external stakeholders.

• Collaborative approach across all organizational levels with a customer-centric focus.

• Strong coordination abilities, capable of managing multiple tasks, prioritizing work to meet deadlines, and adapting to changes in environment and timelines.

• Proficient in exercising sound judgment, discretion, and reasoning for important decision-making while seeking improvement opportunities.

• Excellent organizational and communication skills, both written and verbal, with a professional demeanor and the ability to multitask.

• High standards of professionalism, integrity, discretion, sound judgment, and a commitment to confidentiality.

• Previous experience in project management is highly desirable.

🏝️ Benefits

• Comprehensive benefits package.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• 401(k).

• FSA/HSA.

• Employer HSA Match.

• Life & Disability Insurance.

• Paid Time Off.

• Volunteer Time Off.

• ID Theft Protection Plan.