Virtual Executive Assistant

This is a fully remote position, open to applicants in Honduras, +6 more countries.

📋 Description

• Anticipate and address administrative requirements while implementing proactive solutions.

• Monitor action items and follow up on discussions from meetings.

• Supervise ongoing projects, priorities, and deadlines.

• Coordinate scheduling tasks using Calendly and similar platforms.

• Manage and organize the executive's calendar efficiently.

• Generate and compile requested reports.

• Oversee and update information within MyCase and other business systems.

• File, organize, and maintain digital documents and records systematically.

• Arrange and coordinate business travel plans, accommodations, and itineraries.

• Facilitate communication between the executive and both internal and external stakeholders.

• Prepare documents, reports, presentations, and supporting materials as needed.

• Schedule both internal and external meetings while distributing meeting materials.

• Organize and manage the executive's inbox, ensuring critical communications are followed up on.

⛳️ Requirements

• 2-3 years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or similar support role.

• Proven experience in managing executive calendars and inboxes.

• Background in coordinating meetings, travel arrangements, and business documentation.

• Experience in fast-paced and dynamic environments is preferred.

• Software & Tools: MyCase, OpenPhone, Microsoft Office Suite, Microsoft Outlook, Microsoft Excel, OneDrive, Calendly.

• Strong organizational and time management capabilities.

• Ability to handle multiple priorities at the same time.

• Comfortable working independently with minimal supervision.

• Ability to uphold confidentiality and professionalism.

• Reliable internet connection and a dedicated workspace are essential.

• Proficiency in both English and Spanish languages.

🏝️ Benefits

• Opportunity for remote work.

• Professional development and growth opportunities.