Corporate Secretary Executive

This is a fully remote position, open to applicants in Malaysia.

📋 Description

• Oversee the incorporation processes for various business entities, including private limited companies, sole proprietorships, and partnerships.

• Manage the transfer of corporate secretarial appointments for existing businesses.

• Prepare statutory documentation, such as Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and Board Resolutions.

• Keep minute books, statutory registers, and internal databases up to date.

• Monitor and handle statutory deadlines for assigned clients.

• Facilitate the incorporation, annual returns, and corporate modifications for Hong Kong companies, ensuring compliance with the Hong Kong Companies Ordinance.

• Guarantee adherence to corporate governance standards and regulatory obligations.

• Offer guidance and assistance to clients while building lasting relationships.

• Collaborate with various internal teams across functions.

• Undertake additional corporate or ad-hoc administrative tasks as directed by management.

• Report to the Portfolio Team Manager and Corporate Secretary Managers.

• Engage in the specified interview process and professional reference verification.

⛳️ Requirements

• 1–3 years of pertinent professional experience, preferably in Corporate Secretarial, Legal Compliance, or Corporate Administration roles.

• Must be located in Malaysia.

• Prior practical experience managing Hong Kong entities is essential.

• Familiarity with the Hong Kong Companies Ordinance is required.

• Proficient in English and either Cantonese or Mandarin, both in written and spoken forms.

• Experience in drafting fundamental corporate documents, such as resolutions or minutes.

• Proven track record in monitoring regulatory deadlines.

• Excellent organizational abilities.

• Strong attention to detail and accuracy in documentation is crucial.

• Capacity to excel and maintain precision in a fast-paced, high-growth environment.

• ICSA qualification or GradCG status is highly advantageous, though not mandatory.

• Willingness to undergo required background checks, which may encompass education, criminal history, political exposure, bankruptcy, or adverse credit history checks.

🏝️ Benefits

• Enjoy the flexibility of working from home five days a week.

• Flexible start times to accommodate family responsibilities or other needs.

• Opportunity to work remotely from any location in the world for one month each year.

• Competitive salaries that align with market standards.

• Generous paid time off and holiday schedules.

• Eligibility for an employee share ownership plan for certain staff members.

• Access to internal and external training programs.

• Responsibility and autonomy in your role.

• A diverse and inclusive workplace environment.

• An employer certified as a B Corp.

• A culture focused on kindness and humility.