Personal Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Participate in live calls to take dictation and detailed notes, which include pricing, action items/next steps, and dates.

• Read aloud emails, text messages, and other correspondence during travel times.

• Take dictation and send responses to customers and the office.

• Help the owner stay organized by tracking tasks and important follow-ups.

• Update and maintain spreadsheets, logs, and various administrative files.

• Provide light administrative assistance, including scheduling and reminders.

• Organize business-growth ideas and determine next steps, offering help where feasible.

• Reach out to pool service technicians and contractors through cold calls, building relationships by providing referral bonuses for customer referrals.

• Maintain regular communication and follow up every month or two to keep relationships active.

• Track outreach efforts on a shared spreadsheet.

• Utilize a provided rough script while being able to improvise when necessary.

⛳️ Requirements

• Confident, proactive, and comfortable with taking initiative.

• Strong capability to follow directions and execute tasks with precision.

• Positive and professional demeanor.

• Fluent in English, both in writing and speaking.

• Quick and accurate typing skills.

• Excellent multitasking and organizational abilities, with the capacity to manage several priorities without neglecting tasks.

• Experience in English dictation, transcription, note-taking, or related tasks.

• Proficient with Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar, etc.).

• Comfortable making cold calls; approximately 30% of the position will involve this activity.

• Available to work on Saturdays.

• Must reside in Mexico.

🏝️ Benefits

• Permanent remote work flexibility.

• Paid Time Off.

• Health Maintenance Organization (HMO) coverage.

• Annual performance bonuses.

• Dedicated coaches provide an additional channel of support and skill development.

• Opportunities for professional growth.