Corporate Secretary Executive

This is a fully remote position, open to applicants in India, +1 more country.

📋 Description

• Oversee the incorporation of various company types, including private limited companies, sole proprietorships, and partnerships.

• Handle the transfer of corporate secretarial appointments for existing businesses.

• Prepare statutory documents, such as Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and Board Resolutions.

• Maintain minute books, statutory registers, and internal databases accurately.

• Track and manage statutory deadlines for assigned clients effectively.

• Facilitate the incorporation process, annual returns, and corporate changes for Hong Kong companies, ensuring compliance with the Hong Kong Companies Ordinance.

• Guarantee adherence to corporate governance standards and regulatory requirements.

• Offer guidance and support to clients while building long-term relationships.

• Collaborate with various internal teams across functions.

• Perform corporate or ad-hoc administrative tasks as directed by management.

• Report directly to the Portfolio Team Manager and Corporate Secretary Managers.

⛳️ Requirements

• 1–3 years of relevant professional experience in Corporate Secretarial, Legal Compliance, or Corporate Administration roles.

• Previous hands-on experience with managing entities in Hong Kong.

• Familiarity with the Hong Kong Companies Ordinance.

• Proficient in English, with full fluency required.

• Experience in drafting essential corporate documentation, including resolutions and minutes.

• Proven experience in monitoring regulatory deadlines.

• Excellent organizational abilities.

• Exceptional attention to detail and accuracy in documentation.

• Capability to excel and maintain precision in a fast-paced, high-growth setting.

• ICSA qualification or GradCG status is highly preferred, though not mandatory.

• Willingness to undergo background checks, which may include education verification, criminal history, political exposure, and checks for bankruptcy or adverse credit history.

🏝️ Benefits

• Work from home five days a week.

• Flexible starting times to accommodate personal or family needs.

• Opportunity to work remotely from anywhere in the world for one month each year.

• Competitive salary aligned with market standards.

• Generous paid time off and holiday schedules.

• Eligibility for an employee share ownership plan for select staff members.

• Access to internal and external training programs.

• Responsibility and autonomy in your role.

• A diverse and inclusive work environment.

• A company culture that is B Corp-certified.