Virtual Executive Assistant

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Manage the inbox each morning and prepare draft responses for the founder's review.

• Create a daily morning briefing that summarizes overnight developments and suggests actions.

• Oversee the calendar, including scheduling, rescheduling, and safeguarding time for key priorities.

• Prioritize tasks and alert on upcoming deadlines in advance.

• Analyze Granola meeting transcripts and document follow-up actions in Asana.

• Monitor outstanding items due to the founder and ensure follow-up until completion.

• Track the progress of ongoing projects and maintain momentum independently.

• Update and customize Keynote presentations, including adapting Series A investor decks.

• Manage non-private calls forwarded from the founder's mobile phone.

• Assist with personal administration tasks, such as scheduling doctor appointments and coordinating home contractors.

• Keep an eye on Slack for items needing the founder's attention.

• Act as the founder's primary Executive Assistant and proactive right-hand support.

• Contribute to a footwear company that assists individuals with walking difficulties as it prepares for a Series A.

⛳️ Requirements

• At least 3–4 years of experience as an Executive Assistant.

• Experience in supporting a founder or CEO in a startup environment is highly advantageous.

• Exceptional written and spoken English skills.

• Neutral accent preferred.

• Highly professional email and phone etiquette.

• Proficiency with AI and comfortable using an AI assistant powered by OpenAI.

• Capability to edit and modify Keynote presentations.

• Proficient in using Asana for task management and follow-up tracking.

• Familiarity with Slack for internal communication.

• Knowledge of Granola meeting transcripts.

• Proficiency in Microsoft Word and Excel.

• Proactive, detail-oriented, and capable of anticipating needs.

• Ability to make judgment calls and quickly learn the founder's preferences.

• Discreet and trustworthy with sensitive business and personal information.

🏝️ Benefits

• 100% REMOTE work environment.

• $50 birthday bonus.

• $200 testimonial bonus.

• No tracking required.