Virtual Assistant – Operations, Administrative Support

This is a fully remote position, open to applicants in Australia.

📋 Description

• Take ownership of and oversee the CEO's task pipeline in ClickUp.

• Monitor deadlines, update statuses, follow up on pending items, and identify risks.

• Manage daily administrative tasks, including scheduling, reminders, and follow-ups.

• Keep well-organized records, documents, and spreadsheets within Google Workspace and other business systems.

• Execute precise data entry and data validation in Xero.

• Detect errors or missing information and proactively address issues.

• Collaborate with and support workflows involving the organization's AI agents.

• Aid in client-related administration tasks, such as gathering information, preparing documents, and coordinating follow-ups.

• Acquire knowledge of and adhere to the company's specific processes.

⛳️ Requirements

• Demonstrated experience in virtual assistance, executive support, administration, or operations support.

• Practical experience with ClickUp, including management of daily tasks, deadlines, and follow-ups.

• Exceptional data entry and validation skills with a high level of accuracy.

• Familiarity with Xero is beneficial, though not mandatory.

• Openness to learn Xero.

• Comfortable engaging with AI agents and AI-driven workflows in a professional environment.

• Strong organizational abilities and capability to juggle multiple priorities.

• Excellent written and verbal communication skills in English.

• Self-motivated and dependable, with the ability to work autonomously and exercise sound judgment.

• Ability to ask relevant questions when clarification is needed.

• Willingness to learn and adapt to the CEO's systems and processes.

• General familiarity with bookkeeping or accounting administration is advantageous but not required.

🏝️ Benefits

• Part-time position of approximately 20 hours per week, with the potential for growth.