Virtual Assistant – Operations & Admin Support

This is a fully remote position, open to applicants in Australia.

📋 Description

• Take ownership of and oversee the CEO's task pipeline utilizing ClickUp.

• Monitor deadlines, update task statuses, follow up on pending items, and highlight tasks that are at risk.

• Manage daily administrative coordination, which includes scheduling, reminders, follow-ups, and providing general support.

• Keep well-organized records, documents, and spreadsheets across Google Workspace and other business systems.

• Execute precise data entry and validation tasks in Xero.

• Detect errors or missing information and escalate issues before they escalate into problems.

• Collaborate with and support workflows that involve the business's AI agents.

• Provide assistance with client-related administrative tasks, including gathering information, preparing documents, and coordinating follow-ups.

• Learn and adhere to the specific processes of the business.

⛳️ Requirements

• Minimum of 4 years of relevant experience.

• Demonstrated experience in virtual assistance, executive support, administration, or operations support.

• Practical daily experience with ClickUp for task management, deadlines, and follow-ups.

• Strong skills in data entry and validation with a focus on accuracy.

• Familiarity with Xero is advantageous but not mandatory; an eagerness to learn is essential.

• Comfortable working alongside AI agents and AI-driven workflows in a business context.

• Exceptional organizational skills with the ability to handle multiple priorities effectively.

• Outstanding written and verbal communication skills in English.

• Self-motivated and trustworthy, capable of working independently, exercising sound judgment, and asking pertinent questions.

• Open to learning and adapting to the CEO's systems and methodologies.

• General knowledge of bookkeeping or accounting administration is beneficial but not required.

🏝️ Benefits

• Part-time position of approximately 20 hours per week, with the opportunity for growth.

• Flexible remote work arrangement.

• Working hours from 10:00 AM to 2:00 PM New South Wales Time.