Virtual Assistant – Marketing and Operations

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Design and revise marketing materials, presentations, brochures, flyers, promotional content, and property signage.

• Utilize AI tools to generate property descriptions, marketing copy, email campaigns, research summaries, and administrative documents.

• Review and refine AI-generated content to ensure accuracy, clarity, consistency, and a professional tone.

• Organize property images, maps, aerial imagery, and other visual assets.

• Support email marketing campaigns, property announcements, and promotional initiatives.

• Develop prompts and workflows to enhance research, drafting, data organization, and repetitive administrative tasks.

• Verify AI-generated data against credible sources.

• Conduct online research regarding property specifics, market trends, comparable listings, and associated information.

• Maintain and update databases, spreadsheets, contact lists, and property records.

• Create and refresh online listings, ensuring accurate property details, descriptions, pricing, images, and documents.

• Prepare and organize brokerage documentation using approved templates.

• Dispatch documents via DocuSign and monitor signatures or pending paperwork.

• Manage pending tasks, follow up on outstanding items, and provide overall support to the brokerage team.

⛳️ Requirements

• Proven experience in virtual assistance, administrative support, marketing coordination, research, data management, or a related position.

• Proficient in using AI tools like ChatGPT to aid research, writing, content creation, and administrative workflows.

• Exceptional attention to detail with the ability to verify information prior to use or distribution.

• Strong command of written English capable of producing clear, professional content.

• Excellent organizational skills with the ability to manage multiple tasks and deadlines independently.

• Comfortable working with spreadsheets, online databases, document management systems, and web-based platforms.

• Resourceful and quick to adapt to new software and processes.

• Capable of working autonomously in a remote setting while proactively communicating with a US-based team.

• Experience in commercial real estate, property management, or real estate marketing is a plus.

• Familiarity with Buildout, CoStar, LoopNet, Crexi, Canva, DocuSign, email marketing platforms, or CRM systems is an advantage.

🏝️ Benefits

• Flexible remote work arrangement.

• Opportunity to collaborate with a US-based commercial real estate brokerage team.

• Exposure to AI tools, automation, marketing, research, and operational workflows.