Executive Assistant, SVP Legal

This is a fully remote position, open to applicants in Arizona, +4 more states.

📋 Description

• Deliver exceptional administrative support to senior legal executives within Cisco’s Legal Innovation Strategy and Technology department.

• Oversee the VP’s calendar and daily agenda, prioritize conflicting demands, manage commitments, and track action items.

• Collaborate with the communications team to arrange the VP’s speaking engagements.

• Organize and facilitate meetings, including setting agendas, determining locations, addressing technology needs, coordinating logistics, preparing briefing documents, recording notes, and outlining action items.

• Assemble travel briefing packages for international travel.

• Serve as a proxy for authorized communications and approvals.

• Manage inquiries by answering, filtering, and directing them; resolve issues and offer recommendations in line with company policies and guidelines.

• Arrange comprehensive global travel and handle Cisco expense management.

• Offer analytical assistance for special projects through research, problem-solving, data collection, and report creation.

• Develop and review itineraries and accompany the VP at significant corporate events, such as GSX.

• Manage sensitive and confidential information and materials.

• Guide and mentor new Executive Administrative Assistants and other administrators.

• Engage in and lead the cross-functional administrative community and EA network.

⛳️ Requirements

• A minimum of 5 years’ experience in an administrative role.

• At least 2 years of experience supporting executives at the VP level or higher.

• Proficient in Windows desktop applications, including Word, Excel, and PowerPoint.

• Proven experience in calendar management, meeting organization, and travel coordination.

• Outstanding verbal and written communication abilities.

• Capability to engage with executive and senior staff as well as clients across all levels.

• High proficiency in utilizing web and email platforms.

• Strong interpersonal capabilities, sound judgment, unwavering integrity, and meticulous attention to detail.

• Ability to manage confidential information responsibly.

• Proficient in multitasking and maintaining focus in a dynamic environment.

• Comfortable executing routine tasks and new projects with minimal or no guidance.

• BA/BS degree or equivalent experience is preferred.

• Previous experience in the high-tech sector is preferred.

🏝️ Benefits

• Medical, dental, and vision insurance.

• 401(k) plan with Cisco matching contributions.

• Paid parental leave.

• Short- and long-term disability coverage.

• Basic life insurance.

• Potential availability of Cisco restricted stock unit grants.

• 10 paid holidays per full calendar year.

• 1 floating holiday for non-exempt employees.

• Paid day off for the employee’s birthday.

• Paid year-end holiday shutdown.

• 4 paid personal wellness days.

• 16 days of paid vacation annually for non-exempt employees.

• Flexible vacation time off program with no set limit for eligible exempt employees.

• 80 hours of sick leave provided at hire and each January 1st thereafter.

• Up to 80 hours of unused sick time can be carried forward.

• Additional paid leave for critical or emergency family matters.

• Optional 10 paid volunteer days per calendar year.

• Annual bonuses for non-sales positions, subject to Cisco policies.

• Remote-friendly work arrangements.