Executive Assistant

This is a fully remote position, open to applicants in Argentina.

📋 Description

• Oversee intricate calendar management across three distinct business entities and personal commitments, resolving conflicts and coordinating multiple tools effectively.

• Manage inbox prioritization for both email and Slack, crafting responses, highlighting urgent matters, and communicating directly on behalf of the founder when permitted.

• Facilitate meeting preparation and follow-up — assembling briefs in advance, monitoring action items post-call, and ensuring stakeholders fulfill their commitments.

• Organize essential business logistics involving board members, leadership, enterprise clients, recruitment candidates, and external partners in legal, HR, and finance.

• Handle comprehensive travel arrangements for domestic, international, and multi-city itineraries, including flights, accommodations, dining, and tailored experiences.

• Collaborate with concierge services and external suppliers to conduct research, negotiate advantageous pricing, and manage executive reservations and gifts.

• Supervise daily personal administration tasks, which include managing household vendors, scheduling appointments, and providing support for family and close team members.

• Develop and enhance operational workflows and decision-making processes that systematically eliminate executive bottlenecks, enabling the founder to concentrate on primary ventures.

⛳️ Requirements

• Minimum of 3 years of experience supporting a founder, CEO, or executive in a rapidly growing startup, preferably within a multi-entity environment.

• Outstanding written and verbal English skills, with the capability to seamlessly reflect the founder's voice in executive communications.

• High emotional intelligence and complete discretion, ensuring non-negotiable confidentiality regarding sensitive legal, business, and personal issues.

• Proficient in modern digital workspaces — including Google Workspace, Slack, Notion, Linear, expense management platforms, and concierge/travel tools — with active engagement in using AI assistants to optimize workflows.

• Availability during US Eastern Time (ET) business hours, alongside prompt responsiveness for urgent off-hours requests (e.g., travel or time-sensitive inquiries).

• A proactive problem solver who establishes clear approval processes, quickly adapts to new software, and executes tasks independently without waiting for guidance.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Flexible working hours and remote work options.

• Opportunities for professional development and growth.

• A collaborative and dynamic work environment.