Virtual Assistant – Executive Support

This is a fully remote position, open to applicants in Canada, +1 more country.

📋 Description

• Act as the main point of contact for designated clients

• Oversee and organize intricate calendars and appointments

• Arrange meetings, calls, and events across various time zones

• Anticipate and proactively address scheduling conflicts

• Monitor and manage email inboxes, which includes drafting and replying to messages

• Prioritize communications and ensure prompt follow-up

• Serve as a liaison between clients and both internal and external contacts

• Prepare documents, presentations, and reports as needed

• Manage data entry, file organization, and record maintenance

• Assist with project coordination and monitor task progress

• Research and arrange flights, hotels, transportation, and other travel logistics

• Create comprehensive itineraries and manage travel adjustments

• Coordinate both virtual and in-person meetings or events

• Support daily business operations effectively

• Conduct research and gather information as required

• Identify potential improvements in processes and efficiency

• Send weekly usage reports to relevant parties

• Respond to communications within a two-hour timeframe

• Maintain detailed profiles for clients

• Adhere to Zirtual’s best practices for success

• Work autonomously with guidance from an Account Supervisor

⛳️ Requirements

• Exceptional organizational and time management abilities

• Proficient written and verbal communication skills

• High level of attention to detail and accuracy

• Capability to manage multiple clients and meet deadlines

• Proactive, resourceful, and solution-focused mindset

• Ability to work independently in a remote setting

• Associate’s or Bachelor’s degree in Business Administration or a related field, or equivalent experience

• 2–4+ years of experience in roles such as Executive Assistant, Administrative Assistant, or similar

• Experience supporting multiple clients or executives is preferred

• Typing speed of at least 50 WPM with accuracy

• Familiarity with Google Workspace and/or Microsoft Office

• Proficiency in calendar management tools like Google Calendar and Outlook

• Experience with project management and CRM tools such as Asana, Trello, ClickUp, Zoho, or Salesforce

• Familiarity with communication tools like Slack, Zoom, and Teams

• Reliable high-speed internet, computer, and phone are essential

• Ability to maintain confidentiality and uphold professionalism

• Availability during business hours in PST or EST, Monday–Friday, unless otherwise arranged in writing with each client

• Must reside in the United States or Canada

• Bilingual in English/French and/or Spanish is preferred

• Experience supporting executives, entrepreneurs, or small business owners is preferred

🏝️ Benefits

• Opportunity for remote work

• Independent contractor position

• Flexible availability for clients during agreed business hours; 24/7 availability is not required

• Work alongside support from an Account Supervisor, including assistance with client relationships, plan modifications, quality feedback, and ongoing guidance

• Zirtual does not supply equipment