Virtual Assistant, Bookkeeper

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Execute weekly bookkeeping and reconciliation duties using Xero.

• Reconcile financial accounts, such as Finserv, DBS, and AMEX.

• Assess transactions for precision and completeness.

• Upload and organize receipts along with supporting financial documentation.

• Classify expenses in accordance with the clinic’s chart of accounts.

• Keep precise and current financial records.

• Aid in accounts payable and receivable operations.

• Assist with tracking invoices and managing payment records.

• Maintain systematic documentation for financial transactions.

• Detect missing information, unusual transactions, or discrepancies in reconciliations.

• Communicate financial issues or inconsistencies to the Practice Manager.

• Help prepare financial summaries and reports.

• Ensure that bookkeeping practices adhere to clinic protocols and standards.

• Uphold confidentiality concerning financial and business information.

• Access financial data solely through authorized systems.

• Safeguard account credentials and sensitive business information.

• Comply with clinic privacy and data protection regulations.

• Optionally assist with updates to Google Business Profile, social media scheduling, and additional operational support as per experience and bookkeeping priorities.

⛳️ Requirements

• Demonstrated experience in bookkeeping, accounting support, financial administration, or virtual bookkeeping.

• Familiarity with Xero or comparable accounting software.

• Knowledge of bank reconciliation, expense management, and transaction classification.

• Understanding of accounts payable and receivable functions.

• Keen attention to detail and accuracy in managing financial records.

• Capability to identify discrepancies and probe unusual transactions.

• Strong organizational skills with the capacity to meet deadlines independently.

• Excellent written communication skills to provide clear financial updates.

• Ability to work remotely with minimal oversight.

• Experience aiding small businesses, healthcare practices, or professional service firms is a plus.

• Awareness of confidentiality when managing financial and business information.

🏝️ Benefits

• 40 hours/week.

• Remote work arrangement.