Executive Assistant – Communications, Marketing

This is a fully remote position, open to applicants in United States, +2 more locations.

📋 Description

• Oversee the daily schedules for the Communications and Marketing leadership team, which includes managing calendars and organizing meetings and commitments.

• Facilitate both internal and external meetings, providing necessary documentation and support.

• Coordinate travel arrangements and logistics for both international and domestic trips, covering flights, accommodations, scheduling, and expense reports.

• Proactively identify opportunities to enhance productivity within the leadership team by taking on additional tasks.

• Streamline operations and processes, sharing innovative ideas with the team.

• Assist with special projects, such as team events, offsite meetings, and activities that foster community engagement.

• Interact with both internal and external stakeholders, ensuring strict confidentiality is upheld.

• Develop and maintain internal documentation, disseminate knowledge, and format communications for the leadership team.

⛳️ Requirements

• 3–7 years of experience in roles such as Executive Assistant, Administrative Assistant, or a comparable position.

• Ability to anticipate the needs of others and proactively address them.

• Prior experience collaborating with senior leaders in a dynamic, innovative, and fast-paced environment.

• Proven ability to manage multiple calendars, showcasing flexibility and problem-solving skills to adjust or prioritize schedules effectively.

• Candidates should be located in the Eastern timezone (Toronto/New York, etc.).

• Must have authorization to work in the country of residence.

• Experience as an executive assistant, particularly in a high-growth tech environment, and experience supporting a Marketing or Communications executive will be evaluated in the application process.

🏝️ Benefits

• Equity offerings.

• A weekly lunch stipend of $75/£75 or its equivalent in your local currency.

• Comprehensive health and dental benefits, including a dedicated budget for mental health support.

• RRSP matching, 401K, and Pension Scheme options.

• 100% Parental Leave top-up for up to 6 months for either parent.

• Annual enrichment benefits for arts & culture, fitness/wellness, quality time, and workspace improvements.

• Education and learning stipend for conferences, courses, and coaching opportunities.

• Six weeks of paid vacation (30 working days).

• Budget allocated for travel to other offices for remote employees, along with an annual company offsite.

• Daily lunch program, snacks, and regular community and social events for employees working in the office.

• Co-working benefits for employees who are not located near an office.

• $500 home office stipend.