Manager, Executive Assistants

This is a fully remote position, open to applicants in United States, +2 more locations.

📋 Description

• Oversee the daily schedule for the SVP of People, which includes managing calendars, arranging both internal and external meetings, and handling additional commitments.

• Facilitate the organization of internal and external meetings, such as 1:1s, board meetings, and partner meetings, while assisting with relevant documentation.

• Manage travel logistics and arrangements for the leadership team, encompassing flights, accommodations, itineraries, and expense reconciliation.

• Act as a strategic ally to the executive, coordinating cross-departmental initiatives to enhance productivity and effectiveness.

• Collaborate with department leaders on strategic planning, priority setting, and executive productivity enhancements.

• Supervise the daily operations of a portion of the EA team, including one-on-one meetings, performance management, and career development initiatives.

• Lead the overall EA team to foster collaboration, communication, and operational efficiency.

• Discover opportunities to add value, streamline operations and processes, and proactively support leadership.

• Organize team events and activities aimed at community building.

• Engage with internal and external stakeholders while upholding strict confidentiality standards.

⛳️ Requirements

• A minimum of 7 years of experience as an Executive Assistant or in a comparable role.

• At least 2 years of experience in managing a high-performing administrative team.

• Ability to anticipate the needs of others and take proactive steps to address them.

• Prior experience collaborating with senior leaders in a dynamic and innovative environment.

• Excellent written and verbal communication skills; confidence in engaging with C-level stakeholders.

• Highly self-motivated, demonstrating discretion, tact, and professionalism.

• Strong attention to detail and organizational skills; maintains composure under tight deadlines.

• Proficient in Slack, Google Calendar, Google Sheets, and Google Slides.

• Enjoys a blend of collaborative and independent work environments.

• Proven ability to cultivate and maintain positive working relationships with both internal and external stakeholders.

🏝️ Benefits

• Equity offerings.

• A weekly lunch stipend of $75/£75 or the equivalent in your local currency for lunch expenses.

• Comprehensive health and dental benefits, along with a dedicated budget for mental health support.

• RRSP matching, 401K, and Pension Scheme options.

• 100% top-up for Parental Leave for up to 6 months, applicable to either parent.

• Annual enrichment benefits covering arts and culture, fitness/wellness, quality time, and workspace improvement credits.

• Education and learning stipend available for conferences, courses, and coaching opportunities.

• 6 weeks of paid vacation (30 working days!).

• Travel budget for remote employees to visit other offices, in addition to an annual company offsite.

• Daily lunch program, a variety of snacks, and regular community and social events for office-based employees.

• Co-working benefits for those located away from an office.

• Each employee receives a $500 home office stipend to set up their workspace effectively.