Vendor Oversight and Contract Systems Analyst

This is a fully remote position, open to applicants in Florida, +2 more states.

📋 Description

• Safeguard, secure, and appropriately manage confidential information held by Ascensus.

• Assist in the daily administration of Ironclad and associated contract systems, which includes managing workflows, intake forms, approval routing, notifications, permissions, user settings, and resolving issues.

• Act as a key support resource for contract intake and contract lifecycle management processes.

• Address user inquiries, troubleshoot workflow challenges, coordinate solutions, and escalate complex issues as necessary.

• Ensure contract data integrity by monitoring the completeness of metadata and facilitating cleanup efforts.

• Aid in configuring workflows, testing, enhancement requests, release readiness, post-implementation validation, and promoting the adoption of system improvements.

• Collaborate with Procurement, Legal, Finance, Information Security, Risk Management, vendor owners, and business stakeholders.

• Assist with contract intake, vendor oversight tasks, review coordination, approvals, and ensure timely completion of necessary actions.

• Facilitate vendor onboarding, maintenance, annual assessments, vendor information updates, stakeholder communications, issue tracking, and operational metrics.

• Create and sustain dashboards, reports, ad hoc analyses, job aids, training materials, and process documentation.

• Discover opportunities to streamline, automate, and enhance processes across contract management, vendor oversight, procurement operations, and related systems.

• Perform other relevant duties and projects as assigned.

⛳️ Requirements

• Bachelor's degree or equivalent experience.

• At least 2 years of experience in business operations, procurement, contract management, legal operations, vendor management, third-party risk management, or systems administration.

• Experience in supporting enterprise applications, business processes, system workflows, reporting, data quality, or operational support functions.

• Strong analytical, problem-solving, and organizational abilities.

• Robust commercial awareness and capacity to analyze contract terms, pricing models, and supplier performance.

• Exceptional written and verbal communication skills.

• Advanced proficiency in Microsoft Excel and reporting functionalities.

• Capacity to juggle multiple priorities in a fast-paced environment while maintaining meticulous attention to detail and follow-through.

• Preferred experience with Ironclad, contract lifecycle management platforms, SAI360, Ariba, Coupa, ServiceNow, Salesforce, or similar systems.

• Preferred background in supporting process improvement initiatives, user documentation, training materials, and system adoption efforts.

• For virtual remote positions, an uninterrupted virtual workspace and family care during working hours are required.

• Internet speed of 25 Mbps or greater for individual use is necessary.

🏝️ Benefits

• Virtual remote workspace free from distractions.

• Family care arrangements during business hours for virtual remote positions.

• Requirement for internet speed of 25 Mbps or better for individual use.

• Equal Opportunity Employer.