Vendor Management Intern

This is a fully remote position, open to applicants in New Jersey, +1 more state.

📋 Description

• Assist the organization’s vendor and strategic partnership initiatives by conducting research, maintaining data, coordinating projects, documenting processes, reporting outcomes, and enhancing procedures.

• Aid in the coordination of vendor onboarding and offboarding processes, which includes gathering intake information, managing documentation checklists, providing status updates, and ensuring approved follow-ups.

• Keep vendor information such as contacts, categories, owners, portal details, certification records, renewal dates, meeting notes, and action items updated within authorized systems.

• Revise project plans, task boards, trackers, dashboards, calendars, and recurring reports as necessary.

• Assist with vendor program and requirement research, submissions for partner directories, event registrations, and tracking of training or certification statuses.

• Organize and maintain approved agreements and program documents; identify and report any missing or outdated materials.

• Prepare meeting agendas, document decisions and commitments, and follow up on regular action items.

• Develop or enhance one vendor tracker, dashboard, standard operating procedure, process map, document index, or reporting package.

• Execute and present a 90-day capstone project that includes findings, limitations, maintenance needs, recommendations, documentation, and handover procedures.

• Familiarize yourself with and utilize Microsoft Teams, Outlook, SharePoint, OneDrive, Excel, Asana, Dynamics 365 Business Central, the KSS Vendor Management System, vendor/distributor portals, and approved AI tools.

⛳️ Requirements

• Currently enrolled in or recently completed studies in business, supply chain, operations, information systems, finance, marketing, public administration, or a related discipline.

• Excellent organizational skills, a keen eye for detail, strong written communication abilities, and dependable follow-through.

• Comfortable working with spreadsheets, documents, shared files, and adapting to new software systems.

• Capacity to manage deadlines, seek clarification when needed, accept feedback, and maintain confidentiality.

• Genuine interest in technology partnerships, vendor operations, project coordination, data management, or process enhancement.

• Open to working from any U.S. location with a willingness to occasionally travel to business events in New York.

• Availability from Monday to Friday, 9:00 AM to 5:00 PM EST.

🏝️ Benefits

• 401(k) company match up to 4%.

• Flexible Time (Unlimited) Paid Time Off (PTO).

• Healthcare QSEHRA Reimbursement for eligible full-time employees, covering Medical, Dental, and Vision expenses.

• Paid corporate travel as required for business or client purposes.

• Opportunities for professional development and career advancement.

• Comprehensive training provided.

• Potential for consideration for a coordinator role or internship extension following the successful completion of the 90-day internship, subject to performance and manager approval.