Vehicle Registration, Administration Clerk

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Manage the registration process for all vehicle types, including new, used, and demo vehicles, as well as CTP.

• Prepare and submit Notice of Disposals, plate modifications, and transfer documents.

• Ensure adherence to RMS regulations and internal company policies.

• Generate daily Repair Orders and Purchase Orders.

• Keep precise internal logs and registration records.

• Collaborate with the Pre-Delivery and Sales teams to facilitate seamless vehicle handovers.

• Order and oversee number plate management, including security measures and inventory control.

• Maintain accurate records in the Police Book and ensure proper documentation.

• Assist in deal processing and meet month-end deadlines.

• Organize and preserve documents in accordance with RMS and company protocols.

• Provide support to Reception as needed.

• Report directly to the Group Administration Manager at a bustling dealership in Blacktown.

⛳️ Requirements

• Strong expertise in RMS processes and compliance standards.

• Excellent attention to detail and high levels of accuracy.

• Capable of handling large volumes of work while adhering to strict deadlines.

• Strong organizational and time management abilities.

• Professional written and verbal communication skills.

• Intermediate proficiency with computer applications.

• Previous experience in automotive registration administration is preferred.

• Minimum of 2 years in an administrative position.

• Experience working with international clients or teams, especially in Australia, the United States, or New Zealand.

• Familiarity with software such as Microsoft Office Suite, Google Workspace, or project management tools.

• Availability to work from 7AM to 4PM MNL time, Monday to Friday.

• Must provide personal equipment: a computer with 8GB RAM, Intel Core i5 or AMD Ryzen 5 (12th generation or newer), 512GB HDD/SSD, and Windows 11 Home or Pro.

• Required to have power backup, a secondary/external monitor, a noise-canceling headset, a webcam, and a minimum internet speed of 40–50 Mbps for both download and upload.

• BIR registration and contributions are necessary for contractors.

• NBI or Police Clearance is required.

• Government-issued ID must be provided.

• Must comply with Wingman IT and security protocols and system monitoring.

• Ability to submit results from an English Proficiency Test and a personality test.

• Should be able to furnish references and complete pre-employment verification.

• Agreement as an independent contractor under Singapore Law with Philippines Resources Pte. Ltd.

🏝️ Benefits

• 20 days of Paid Time Off.

• Referral Bonus of 70 AUD for each successful referral to the Wingman platform.

• Annual trip opportunities.

• Dedicated Support Contact (CSM).

• Access to a professional network.

• Opportunities for skill enhancement.

• Potential for additional contracts, Statements of Work, or increased workloads.

• Engagement in high-impact projects.

• Full autonomy in achieving outcomes.

• Guidance on HR, tax, and setup processes.

• 100% remote work contracts.

• Participation in company events.

• Opportunities for career advancement.

• Possibility of promotion to a permanent position.

• Work from home flexibility.