VA, Bookkeeping, Account Management, Payroll

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Manage and facilitate weekly payroll and supplier invoices across construction and development entities, ensuring compliance with Australian payroll deadlines accurately and punctually.

• Gather, follow up, and reconcile weekly site timesheets/daycards.

• Prepare and send client invoices using Xero.

• Take responsibility for accounts receivable follow-up and maintain control over AR aging.

• Assist with bank reconciliations, month-end activities, and maintain precise financial records in Xero.

• Develop cashflow forecasts in Microsoft Excel for up to 18 months based on anticipated construction program expenses.

• Hold weekly meetings with the Director to discuss expenditure, anticipated expenditures, and cashflow.

• Monitor construction and development expenses, updating computer systems on a weekly basis.

• Oversee insurance administration, including renewals, certificates of currency, and claims documentation.

• Provide support to two Directors with calendar management, emails, and administrative tasks.

• Track and renew group compliance and licenses.

• Assist with worker onboarding and induction processes.

• Maintain documentation and compliance records for subcontractors and suppliers.

• Coordinate immigration/sponsorship documentation and related staff paperwork.

• Manage recurring orders and logistics for uniforms/PPE, tools, and office/site supplies.

• Organize inbox, calendar, and document filing for the Managing Director and state managers.

• Arrange meetings and travel logistics.

• Undertake ad hoc administrative projects and enhance workflows through the use of AI tools like Claude.

• Draft and revise construction contracts with suppliers as per Directors’ directives.

• Establish and implement AI systems for improved business efficiency and integration.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Prior experience in finance, accounting, or bookkeeping with an Australian business is required.

• Strong understanding of Australian accounting and tax regulations.

• Proficient in written and spoken English, capable of professional verbal communication with staff, clients, and suppliers.

• Highly organized and dependable, able to manage repetitive but essential processes and balance competing priorities across three businesses with minimal oversight.

• Proficient with Microsoft Office and cloud-based business solutions.

• Quick to learn new software systems and open to working on various tasks and computer platforms.

• Must disclose any ongoing roles or client engagements.

• Must represent this engagement on LinkedIn profile, clearly labeled as “Independent Contractor.”

🏝️ Benefits

• 100% remote work from home.

• Flexibility in time management as an independent contractor.

• Alignment with Australian business hours for collaboration (approximately 8 AM–4 PM, Monday to Friday).