Travel Onboarding Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee mobilization initiatives for four ongoing field projects and prepare over 200 personnel for project commencement dates and staggered arrivals.

• Manage logistics for workforce mobilization involving 200+ employees across various job locations.

• Organize assignments for rental vehicles around employee drug-testing schedules.

• Rebook flights and modify rental car, hotel, onboarding, and badging arrangements during travel interruptions.

• Administer random drug testing operations for both day and night shifts, ensuring expedited 24-hour turnaround.

• Reconcile CTA card transactions, classifying over 1,000 line items by job activity and location.

• Coordinate vehicle swaps and contract extensions across shifts and weekends.

• Process vehicle damage reports and manage towing or replacement arrangements.

• Maintain DISA rosters for client sites and deactivate personnel in DISA and OSCA systems upon job completion.

• Monitor rental vehicle mileage across multiple job sites.

• Manage hotel accommodations, check-ins, and weekly invoice reconciliation.

• Reconcile company P-card transactions with safety council invoices.

• Facilitate rapid redeployment of personnel between projects, incorporating safety compliance, drug testing, mobilization, and lodging.

• Maintain workforce rosters and submit mobilization/demobilization data for payroll processing and billing.

• Conduct weekly hotel-folio reconciliations to ensure accurate billing, check-outs, and prevent overcharges.

• Provide support to Project Managers and Site Managers.

• Report directly to the Director of Industrial Projects.

⛳️ Requirements

• High school diploma or equivalent is mandatory.

• An associate degree is preferred.

• A minimum of 5 years' experience in travel and site safety onboarding.

• Proficient in planning and booking travel, hotel, and transportation.

• Knowledge of site safety specifics, including drug and background clearances.

• Experience in supporting project and site managers.

• Familiarity with reconciling corporate travel account transactions.

• Capability to administer random drug testing operations, including 24-hour turnaround requirements.

• Ability to maintain DISA and OSCA rosters and manage personnel deactivations.

• Competence in managing workforce rosters and mobilization/demobilization data for payroll and billing.

• Willingness to work across day and night shifts, weekends, and as needed, seven days a week.

🏝️ Benefits

• Comprehensive medical benefits which may include medical, dental, vision, prescription coverage, and Health Savings Account (HSA) with employer contribution options.

• Wellness Programs, including an Employee Assistance Program for employees and their household members.

• 401(k) plan with company match contributions.

• Paid vacation and company holidays.

• Flexible work arrangements.

• Educational reimbursement and comprehensive career development programs.

• Global recognition and service programs.

• Employee referral program.