Travel Administrative Assistant

This is a fully remote position, open to applicants in Canada.

📋 Description

• Oversee travel requests and arrangements for the Travel Coordinator.

• Monitor flight, hotel, and rental vehicle reservations utilizing an internal Access database.

• Generate travel reports, summaries, and expense data upon request.

• Reconcile travel credit card statements.

• Facilitate communication among field crews, project managers, and internal departments.

• Assist with onboarding processes, training coordination, and scheduling for division personnel.

• Carry out general filing, photocopying, scanning, ordering of supplies, and maintaining office organization.

• Undertake additional administrative tasks, special projects, and support activities as needed.

⛳️ Requirements

• Strong organizational, planning, and time-management abilities.

• Outstanding attention to detail and capacity to maintain confidentiality.

• Excellent verbal and written communication skills.

• Demonstrated ability to prioritize multiple tasks and adapt to shifting priorities.

• Self-driven with the capability to work independently and collaboratively in a team setting.

• Proficient in computer skills, including Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint, and Teams).

• Experience in coordinating projects, schedules, or administrative functions in a project-focused environment is a significant advantage.

• Background in engineering, construction, geotechnical, drilling, or other industrial sectors is considered beneficial.

• Professional demeanor with strong interpersonal skills and the ability to build stakeholder relationships.

• Familiarity with document management systems and business software platforms is regarded as an asset.

• Administrative Assistant Certificate, Business Administration Diploma, or equivalent education and experience preferred.

• Post-secondary education in business administration, project coordination, or a related field is seen as an advantage.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and career advancement.

• Supportive and collaborative work environment.