Marketing Administrative Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Provide administrative and operational support to the Marketing team, the Education business unit, and the Alliances team.

• Coordinate the creation and scheduling of webinars on Webex, including date, time, description, and event setup.

• Send necessary information and access details to organizers and panelists.

• Arrange test sessions prior to webinars and verify access, audio, camera, and tools.

• Offer operational support during the initiation and execution of webinars.

• Obtain and distribute reports on registrations and participation following each webinar.

• Manage and distribute recordings of webinars.

• Coordinate graphic pieces, videos, and other promotional content.

• Identify and coordinate graphic resources and marketing actions.

• Assist with registration in the Vendor Center and follow up on approvals.

• Record marketing activities and supporting documentation in NetSuite.

• Manage purchase order requests and track their approval and issuance.

• Collect, organize, and submit evidence for fund reimbursement requests.

• Keep documentation of activities, approvals, purchase orders, and claims up to date.

• Follow up on activities and requests to ensure deadlines and deliverables are met.

• Provide support in other administrative and operational activities of the Marketing area.

⛳️ Requirements

• High school education is required.

• Technical or university studies in Marketing or Business Administration are desirable.

• 0–2 years of administrative or marketing support experience.

• Microsoft Office – Intermediate Level (Mandatory).

• English – Basic (Preferred).

• Excellent organizational skills and attention to detail.

• Ability to manage multiple priorities and meet deadlines.

• Good verbal and written communication skills in Spanish.

🏝️ Benefits

• Competitive salary.

• Opportunities for professional development.

• Collaborative work environment.

• Flexible working hours.