Administrative Assistant

This is a fully remote position, open to applicants in Australia.

📋 Description

• Oversee calendars, arrange meetings, and coordinate appointments

• Create, format, and manage various documents, reports, and presentations

• Handle email communications and follow up on behalf of the team

• Ensure accurate maintenance of records, databases, and filing systems

• Assist with tracking invoices, preparing expense reports, and performing basic data entry

• Collaborate with internal teams, vendors, and external stakeholders

• Support onboarding documentation and maintain employee records as needed

• Monitor tasks, deadlines, and action items

• Address customer or internal inquiries via email or CRM tools

• Provide fundamental customer support and direct requests appropriately

• Uphold professionalism and confidentiality consistently

⛳️ Requirements

• Minimum of 2 years’ experience in an administrative or office support position

• Excellent written and verbal communication skills in English

• Strong attention to detail and exceptional organizational abilities

• Capacity to work independently in a remote setting

• Proficient in MS Office / Google Workspace (Word, Excel, Outlook, Docs, Sheets)

• Familiarity with collaboration tools (Zoom, Teams, Slack)

• Experience in supporting international clients (Australia, UK, US) is preferred

• Familiarity with CRM systems (Zoho, Salesforce, HubSpot, etc.) is preferred

• Basic knowledge of invoicing, timesheets, or payroll support is preferred

• Experience in recruitment coordination or HR administration is preferred

🏝️ Benefits

• Opportunity for remote work arrangement