Temporary Paralegal, Legal Assistant III

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Conduct timely searches for responsive documents to gather data for FOIA requests.

• Liaise with internal and external document custodians and stakeholders to locate requested information and organize draft responses.

• Collect and compile information for both standard and ad hoc requests.

• Safeguard confidential information and PII by redacting data using Adobe Pro Software or by requesting redacted copies.

• Prepare responses for OCC, requestors, and senior management as needed.

• Review, analyze, and organize gathered data to create draft responses for OCC review, ensuring compliance with FOIA policy and established procedures.

• Release responsive records to requesters within designated timeframes.

• Monitor requests and inquiries against deadlines.

• Update case files in FOIAXpress.

• Provide weekly reports and updates to the FOIA Officer regarding case status.

• Execute additional duties as assigned to ensure timely project delivery.

• Adhere to ES&H/ISM policies, remain aware of hazards, report unsafe operations, and participate in ES&H/ISM program activities.

⛳️ Requirements

• Bachelor’s Degree in Paralegal Studies or an associate degree in Criminal Justice, Criminal Law, Political Science, or Intellectual Property.

• Practical knowledge of subject matter areas relevant to the agency's substantive programs.

• Minimum of 5 years’ office experience in administrative, technical, and/or customer service roles.

• Proficient in Microsoft products, Adobe Pro, and FOIAXpress.

• Exceptional grammatical and proofreading capabilities.

• Ability to anticipate needs, exercise judgment, and select from a wide range of methods and procedures to prioritize and manage tasks.

• Strong communication skills to interact with individuals at various management levels, both in person and via telephone.

• Capacity to maintain confidentiality.

• Ability to work independently.

• Capability to work under time constraints and efficiently for extended periods to meet deadlines.

• Must be adept at operating general office equipment including computers, phones, fax machines, copiers, printers, and related media and information devices.

• Detail-oriented.

• Possess an excellent attitude, courteous and professional demeanor, and be an enthusiastic team member.

• Must adhere to applicable environmental, safety, and health policies and procedures.

• Should engage only in tasks that align with the required competence, training, skills, and abilities.

• Local candidates only.

• Preferred: A Master’s Degree in Paralegal Studies or a Juris Doctor (JD) Law Degree.

• Applicants may be subject to background checks, drug testing, and/or fit-for-duty physical examinations after accepting an offer.

🏝️ Benefits

• Health insurance.

• Dental insurance.

• Vision insurance.

• Life insurance.

• 401(k) with employer match.

• Paid time off.

• Potential background checks, drug testing, and/or fit-for-duty physical examinations after accepting an offer.