Temporary Executive Office Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide programmatic, administrative, and logistical assistance to the President and Executive Director.

• Collaborate closely with the Manager of Board Relations & Special Projects and the Special Advisor to the President.

• Act as the primary administrative support for the Executive Office.

• Oversee the calendars and scheduling for the Executive Director and President, prioritizing engagements and resolving any conflicts.

• Organize meeting and event preparations, which includes gathering briefing materials and staff contributions.

• Manage daily email communications, highlighting priority threads and drafting initial replies.

• Process contracts on behalf of the Executive Office.

• Handle receipts, reimbursements, and expense reporting for the Executive Director.

• Coordinate all travel logistics and itineraries for both the Executive Director and President.

• Attend meetings to take notes and assist with follow-up actions.

• Uphold digital security protocols within the Executive Office.

• Maintain the Executive Director's contact and outreach databases.

• Field, evaluate, and respond to inquiries and requests from the public and staff.

⛳️ Requirements

• Expertise, skills, and a passion for administrative tasks, encompassing office operations, travel management, and expense reporting.

• Experience on Capitol Hill, particularly as a scheduler, is advantageous.

• Proficient in Google Suite applications, including Google Calendar, Google Docs, and Google Sheets.

• Exceptional attention to detail and strong organizational skills.

• Outstanding verbal and written communication abilities.

• Proven experience in managing multiple projects and tasks with effective time management.

• Self-motivated with a demonstrated capacity to work independently as well as collaboratively within a highly driven team.

• Agreement with and alignment to NDWA's vision and values.

• Willingness to travel domestically to provide direct support to the Executive Director and President.

• Bilingualism (Spanish preferred) is a plus, though not mandatory.

🏝️ Benefits

• Remote work location.

• Required domestic travel.

• Temporary full-time employment.

• Equal employment opportunity and anti-discrimination protections.

• Participation in E-Verify.