Temporary Administrative Assistant II

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative and support services for faculty, administrators, and students at the Sanford College of Education.

• Assist and guide visitors while addressing administrative issues and inquiries.

• Draft, edit, and review correspondence and reports.

• Evaluate, route, and audit a high volume of internal forms, including grade appeals, grade modifications, expense approvals, and reimbursements.

• Organize meetings, manage calendars, documents, reports, filing systems, and departmental distribution lists.

• Support academic operations, assessment initiatives, staffing matters, and program documentation for faculty statewide.

• Act as the primary contact for students, faculty, administrators, and external stakeholders within the department.

• Oversee and track travel and business reimbursements, requests for professional development, invoices, and check requisitions.

• Process statewide applications for independent studies, grade appeals, challenge exams, and exit exams.

• Ensure compliance with legal, regulatory, and policy standards.

• Coordinate logistics for in-person, teleconference, and online meetings, and take minutes as needed.

• Carry out other assigned responsibilities.

⛳️ Requirements

• A Bachelor’s degree in a relevant field is desirable for the assigned department.

• A minimum of three (3) years of experience in a university setting supporting a department is preferred.

• An equivalent combination of education and experience will be considered.

• Familiarity with office management practices, systems, policies, procedures, supplies, equipment, services, ordering, and inventory control in a higher education context is preferred.

• Proficient use of computers and Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook.

• Experience with SOAR (PeopleSoft) systems is preferred.

• Excellent organizational abilities with a focus on detail, accuracy, follow-up, and follow-through.

• Strong critical thinking and reasoning capabilities.

• Exceptional interpersonal, oral, and written communication skills.

• Ability to work both independently and collaboratively in a diverse, fast-paced environment with multiple deadlines and shifting priorities.

• Capacity to solve problems creatively and proactively.

• Skill in managing and resolving conflicts in a constructive manner.

🏝️ Benefits

• Base salary as part of National University’s comprehensive total rewards package.

• Extensive well-being benefits for you and your family.

• Information on part-time benefits is available.