Office Manager – Back Office Assistant

This is a fully remote position, open to applicants in Germany.

📋 Description

• Evaluate invoices received from clients, freelancers, and sales partners, and authorize payments accordingly.

• Prepare monthly bookkeeping, encompassing receipts, exports, and handover to the tax advisory firm.

• Serve as the liaison for the tax advisory firm and address any inquiries.

• Oversee accounts receivable and manage outstanding items.

• Administer the dunning process, from templates to documentation.

• Address customer disputes in collaboration with attorneys.

• Draft employment, freelancer, and internship agreements as well as NDAs using templates, and send them electronically for signatures.

• Prepare and review terminations and termination agreements.

• Assist with legal inquiries, data protection issues, and legal protection claims.

• Coordinate the onboarding and offboarding of new team members, including access rights and hardware distribution.

• Facilitate role-specific onboarding and training sessions.

• Aid in payroll accounting and reports to social security authorities.

• Maintain records of time tracking and absences.

• Manage the software environment, overseeing access rights, security, and template administration.

• Provide support to the sales team with proposals and payment terms.

• Handle central inboxes and incoming mail, including legal and official correspondence.

⛳️ Requirements

• Proven experience with preparatory bookkeeping and familiarity with DATEV.

• Initial experience in contracts, HR administration, and data protection.

• An independent, structured, and highly meticulous working style, especially when dealing with sensitive matters such as payments, contracts, and personnel data.

• Technical proficiency and the ability to swiftly adapt to new tools.

• Strong comprehension skills, reliability, and a readiness to take on responsibility.

• Confident and articulate communication skills in German, both in writing and over the phone.

• Please attach a brief résumé and your earliest possible start date with your application.

🏝️ Benefits

• 30 hours of work per week.

• Fully remote position.

• Option to choose between freelance collaboration and permanent employment.

• A responsible role with direct access to management and the genuine opportunity to influence processes.

• Join a growing company with streamlined decision-making paths.