Temporary Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative assistance to the SCOPE Director, which includes dictating notes and tasks, organizing and labeling emails, maintaining task management systems, overseeing the director’s calendar, attending meetings for note-taking and task management, updating the weekly team metrics spreadsheet, collecting and submitting receipts, sending reminders, and preparing for/attending weekly SCOPE team meetings.

• Plan and participate in the January team retreat, which entails collaborating on agendas, booking venues and travel arrangements, coordinating meals and activities, and preparing necessary materials.

• Liaise with other SURJ departments regarding administrative inquiries and activities.

• Maintain organizational systems for the SCOPE and Grassroots Organizing teams to monitor progress towards objectives and demonstrate team impact.

• Assist in the coordination of campaigns and events through team meetings.

• Support departmental responsibilities in organization-wide initiatives such as drive optimization.

• Collaborate with peers and colleagues on projects like metrics tracking, team gatherings, and lobbying coordination.

• Communicate proactively with the supervisor about workload, priorities, and any schedule changes.

• Regularly meet with the supervisor to formulate work plans, establish goals, and track progress.

• Ensure accurate maintenance of work schedules and calendars.

• Complete timesheets and monitor leave in required systems.

• Foster a culture of direct, respectful feedback that emphasizes kindness.

⛳️ Requirements

• A minimum of 2 years of relevant experience as a remote team operations coordinator, executive assistant, administrative assistant, or in a similar role (nonprofit experience preferred).

• At least 1 year of experience in coordinating event logistics.

• Proficient in Google Workspace, including drive file management, spreadsheets, and forms.

• Strong organizational and customer service abilities.

• Willingness to travel occasionally to support logistics for in-person gatherings, such as staff retreats, trainings, or campaign actions.

• Ability to comply with SURJ’s policies, including COVID-19 vaccination requirements (subject to applicable accommodations).

• Must meet driving policy requirements to fulfill all minimum qualifications for this role.

• Experience managing complex and dynamic scheduling needs.

• Proven track record of effectively collaborating with a director-level supervisor, including the ability to provide recommendations and direct feedback.

• Experience working remotely and collaborating with geographically dispersed teams.

• Familiarity with or experience in racial justice or community organizing work is preferred.

• Excellent interpersonal skills with the ability to build relationships across diverse backgrounds.

• Strong writing capabilities, including proofreading and editing, with experience drafting professional communications from verbal instructions or rough notes.

• High attention to detail and accuracy.

• Effective time management and organizational skills.

• Ability to process verbally communicated information and execute assigned tasks.

• Skilled in estimating timelines and meeting deadlines.

• Capable of managing complex tasks, projects, and priorities with minimal supervision.

• Ability to handle sensitive and confidential information with discretion.

• Comfortable working in a fast-paced environment with shifting priorities.

• Reliable and accountable, demonstrating strong follow-through.

• Proactive and able to anticipate needs.

• Ability to manage multiple priorities concurrently.

• Flexible and adaptable to changing circumstances.

• Able to work both independently and collaboratively.

🏝️ Benefits

• Ten (10) days of paid time off per year, prorated during the first year of employment.

• Ten (10) days of sick leave per year, prorated during the first year of employment.

• Thirteen (13) paid holidays per year.

• Paid time off for the organization-wide shutdown winter break.

• All staff work remotely from home.

• Monthly technology support reimbursement (internet, phone).