Technical Project Administrator – Construction

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist the Handover team with project administration, coordination, and delivery tasks.

• Ensure precise project records, documentation, and audit trails are maintained using Jira, CRM systems, reports, and dashboards.

• Support Senior Technical Handover Success Managers with daily project administration, coordination, and follow-up activities.

• Aid in the onboarding of suppliers and subcontractors, including the collection of documentation, follow-ups, and system assistance.

• Collaborate with suppliers, subcontractors, and internal stakeholders to facilitate project advancement.

• Raise and follow up on issues related to projects, documentation, or onboarding processes.

• Organize project meetings, prepare agendas, document minutes, and distribute action items.

• Assist in quality assurance processes to ensure that documentation adheres to project standards.

• Contribute to process enhancements and preventative strategies to improve project delivery results.

• Fulfill assigned CRM and administrative responsibilities while supporting team KPIs and delivery objectives.

• Work alongside project teams to ensure efficient and successful project execution.

• Undertake additional duties as required.

⛳️ Requirements

• A degree in Architecture, Engineering, Construction Management, or a related technical field is required.

• Prior experience in project administration, construction administration, technical administration, handover documentation, office administration, or a comparable support role.

• Experience in a construction, engineering, architecture, building, or technical project environment is highly valued.

• Excellent organisational skills with the capability to manage multiple tasks and priorities.

• Strong attention to detail in documentation, data entry, client communications, meeting minutes, and project records.

• Proficient in Jira, CRM systems, Microsoft Office Suite, and other project management or task-tracking applications.

• Effective communication skills with internal project teams, suppliers, subcontractors, and external stakeholders.

• Strong written English proficiency.

• Proactive problem-solving skills, including the ability to identify, escalate, and follow up on issues.

• Capability to adhere to quality standards, project procedures, documentation requirements, and established workflows.

• Comfortable operating under deadlines, KPIs, and competing priorities.

• A collaborative and dependable approach to administrative support.

• Must be available to work mid-shift from 5:00 PM to 2:00 AM PHT.

🏝️ Benefits

• Work from home.

• Monday to Friday; weekends off.

• HMO with 2 free dependents and medical reimbursements.

• Government-mandated benefits.

• Opportunities to collaborate with leading companies in Australia and beyond.

• Training programs for professional development.

• Engaging company outings, team-building activities, and wellness sessions.

• Supportive and inclusive culture.

• Dedicated managers focused on your growth and success.

• Competitive compensation and benefits.

• Additional entitlements.

• Structured career development programs.

• An equal opportunity and inclusive workplace.