Team Admin Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Organize and oversee meetings, conferences, teleconferences, and travel arrangements for Team Leaders.

• Monitor meeting preparations, ensure documentation is ready, and accurately record minutes.

• Manage email inboxes, databases, and standard responses.

• Aid in the management of team timesheets, overtime tracking, and approval workflows.

• Coordinate travel arrangements and foreign exchange needs.

• Procure stationery and prepare for client visits and meetings, including lunch and boardroom setups.

• Schedule 3D render bookings, track deadlines and deliverables, and support team program management.

• Ensure compliance with SAOTA standards and policies.

• Assist in maintaining SACAP records and tracking CPD.

• Provide occasional personal assistance to Team Leaders as necessary.

• Support other teams and departments as required.

⛳️ Requirements

• At least 3+ years of experience in a comparable administrative or team support position.

• Proficient in Microsoft Office applications, particularly Outlook, Word, and Excel.

• Exceptional written and verbal communication abilities.

• Quick and precise typing and minute-taking capabilities.

• Strong attention to detail, organizational skills, and time management.

• Capability to handle multiple tasks under pressure while ensuring discretion and confidentiality.

• Approachable, professional, and self-assured when interacting with team members, clients, and external parties.

• Ability to work autonomously, take initiative, and contribute positively to a team environment.

• Minimum uncapped 20Mbps (up/down) Internet Connectivity line.

🏝️ Benefits

• Opportunities for professional development and growth.

• A collaborative and inclusive workplace culture.

• Minimum uncapped 20Mbps (up/down) Internet Connectivity line.