Seasonal Administrative Assistant

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Accurately input student data into the Student Information System (SIS) Qmlativ.

• Maintain student files within the Pearson Online Classroom.

• Prepare and dispatch requests for cumulative student records, transcripts, special education documents, and other educational materials for newly enrolled students.

• Track outstanding requests and follow up with previous schools to ensure timely receipt of records.

• Process and fulfill requests for student records from educational institutions, agencies, and authorized individuals.

• Verify the validity of requests and ensure adherence to FERPA and school policies.

• Provide accurate records within designated timelines.

• Offer administrative support during peak operational times, including withdrawals, state reporting, student records, enrollment, attendance, truancy, and reception duties.

• Uphold the confidentiality of student records in compliance with FERPA and school policies.

• Assist the Administrative Assistant team with special projects and initiatives.

• Perform additional duties as assigned.

⛳️ Requirements

• High school diploma or equivalent GED.

• Preferred 1-2 years of relevant administrative experience.

• Proficient in Microsoft Office tools and web-based applications.

• Skilled in Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.).

• Intermediate proficiency in Microsoft Excel.

• Ability to multitask effectively in a fast-paced environment.

• Strong interpersonal skills and keen attention to detail.

• Excellent verbal and written communication abilities.

• Customer-oriented mindset.

• High level of adaptability.

• Capacity to maintain privacy and confidentiality in line with FERPA regulations.

• Two-step authentication will be required to access all systems upon job offer acceptance.

🏝️ Benefits

• Benefits are available to eligible employees.

• Opportunity for remote work arrangements.

• An inclusive workplace culture that emphasizes fairness, equity, and inclusion.