Tax Administrative Assistant – Floater

This is a fully remote position, open to applicants in Canada.

📋 Description

• Offer administrative assistance to the administrative team and tax division.

• Establish Caseware files for new clients and facilitate roll forwards.

• Compose engagement letters and accompanying correspondence.

• Print, compile tax packages, and manage e-return processing.

• Prepare T4, T5, and NIL returns.

• Conduct quality assessments of outgoing communications for accuracy, completeness, and presentation.

• Prepare and submit forms to the Canada Revenue Agency.

• Monitor and follow up on work in progress and manage full-cycle invoicing.

• Ensure complete confidentiality while handling sensitive documents and matters.

• Maintain databases, including Dynamics365, Caseware, and Mavenlink.

• Set up, transmit, and retrieve information from the client portal, filing it appropriately.

• Execute mail merges and utilize Word and PowerPoint templates.

• Organize and coordinate both internal and external meetings.

• Professionally liaise with internal departments.

• Undertake additional administrative tasks as assigned.

⛳️ Requirements

• Exceptional verbal and written communication abilities.

• Highly effective organizational skills with a keen attention to detail.

• Self-driven with strong skills in prioritization and follow-up.

• Capacity to thrive in a deadline-oriented environment.

• Demonstrated editing and proofreading capabilities.

• Ability to work both independently and collaboratively within a team.

• Availability for moderate overtime work.

• Proficient in working with numerical data.

• Basic understanding of accounting principles.

• Proficient in Microsoft Office Applications: Word, Excel, PowerPoint, SharePoint, Access, and Outlook.

• A University Degree or College Diploma is considered an asset.

• At least 2 years of administrative experience in a professional setting is preferred.

• Experience in an accounting firm is an asset.

• Familiarity with Caseware/Caseview would be beneficial.

🏝️ Benefits

• Permanent full-time position.

• Remote work opportunity.

• Competitive compensation package based on experience.

• Equal opportunity employer.

• Accommodation provided throughout the hiring process.