HV Administrative Assistant

This is a fully remote position, open to applicants in Alabama, +44 more states.

📋 Description

• Provide administrative assistance to the leadership of the High Voltage department and project teams.

• Organize project files, correspondence, contracts, drawings, and various documentation.

• Prepare reports, presentations, agendas, and minutes from meetings.

• Manage calendars, appointments, and overall scheduling.

• Coordinate logistics for travel arrangements and meetings.

• Assist in project initiation, closure, and general project administration tasks.

• Monitor milestones, deadlines, submittals, RFIs, and change orders.

• Maintain project logs and facilitate the distribution and control of documents.

• Aid in the transition of projects between business development, preconstruction, and operations.

• Help with the creation, tracking, and filing of purchase orders.

• Coordinate the delivery of equipment and materials with vendors and project teams.

• Keep vendor records updated and track lead times for deliveries.

• Assist in processing invoices, tracking budgets, and reporting costs.

• Compile project data for management reporting purposes.

• Act as a point of contact for internal departments, clients, vendors, and field personnel.

• Coordinate communication and prepare correspondence and updates for customers regarding projects.

• Enter and maintain data in project management, ERP, CRM, and document management systems.

• Generate reports and dashboards while ensuring accurate maintenance of department databases.

⛳️ Requirements

• Must have legal authorization to work in the U.S. without the need for employer sponsorship now or in the future.

• Highly organized with a keen attention to detail.

• Able to manage multiple priorities within a fast-paced construction setting.

• While administrative and operational support experience in project environments is expected, no specific minimum experience or education requirement is mentioned.

🏝️ Benefits

• Medical, dental, vision, basic life, and disability insurance.

• Company 401(k) plan.

• Paid vacation, sick leave, and holidays.