Talent Acquisition Operations Partner

This is a fully remote position, open to applicants in United States.

📋 Description

• Coordinate intricate, multi-panel interviews for technology and executive positions across various time zones and busy leadership schedules.

• Oversee interview logistics, which encompass virtual arrangements, onsite visits, candidate travel, and itineraries.

• Act as the primary point of contact for candidates regarding scheduling matters.

• Collaborate with executive assistants and senior stakeholders to resolve conflicts and maintain the momentum of searches.

• Compile and distribute recruiting reports and dashboards that track pipeline health, time to fill, conversion rates, and offer acceptance.

• Analyze recruitment data to pinpoint bottlenecks and trends while proposing enhancements.

• Ensure accurate and complete data management in Workday.

• Prepare status updates and summaries for leadership and executive search reviews.

• Create and manage structured interview scorecards and evaluation guides.

• Facilitate feedback loops and summarize interviewer feedback to aid hiring decisions.

• Monitor the completion of interviewer scorecards and recommend improvements to ensure fair and consistent evaluations.

• Assist with job postings, offer letter preparation, background checks, and pre-hire documentation.

• Handle sensitive executive search information with confidentiality.

• Document, standardize, and enhance talent acquisition processes, templates, and workflows.

• Train hiring managers and interviewers on scheduling, scorecards, and feedback expectations.

⛳️ Requirements

• Bachelor’s degree in Human Resources, Business, or a related field, or equivalent experience.

• 3–5 years of experience in recruiting coordination, talent acquisition operations, or a comparable administrative role.

• Demonstrated experience managing complex calendars for senior and executive leaders.

• Strong reporting capabilities, including the creation of reports and dashboards and transforming data into actionable insights.

• Experience in developing or managing interview scorecards or structured feedback processes.

• Exceptional attention to detail, organization, and follow-through in a fast-paced environment.

• Professional written and verbal communication skills, with the confidence to engage with executives.

• Strong judgment in handling sensitive and confidential information.

• Familiarity with applicant tracking systems; Workday experience preferred.

• Experience with scheduling tools.

• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, and data visualization.

• Proficient in Outlook and PowerPoint.

• Must reside and be authorized to work within the United States.

• Nice to have: experience in supporting technology or executive hiring within IT, healthcare, or tech-focused organizations.

• Nice to have: familiarity with Power BI or Workday reporting.

• Nice to have: understanding of structured interviewing and recruiting compliance.

🏝️ Benefits

• Comprehensive benefits package including healthcare, time off, retirement, and well-being programs.

• Professional certification relevant to the associate’s field.

• Tuition reimbursement.

• Quarterly and annual incentive programs.

• Work-life flexibility.

• Professional development opportunities.