Talent Acquisition – Operations Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the daily recruiting and hiring processes under the guidance of the Operations Manager and in collaboration with hiring managers.

• Revise job postings in the HRIS to align with approved job descriptions and position requirements.

• Publish and oversee open positions across authorized recruiting platforms and company channels.

• Evaluate applications and resumes against predefined qualifications and screening criteria.

• Conduct initial video screenings of candidates utilizing established interview guides and evaluation criteria.

• Record screening outcomes and deliver structured candidate recommendations to hiring managers.

• Organize complex interview schedules across various time zones and maintain communication with candidates.

• Monitor interview feedback and candidate progress within the HRIS.

• Ensure timely and professional communications with candidates throughout the recruitment process.

• Facilitate background checks, necessary documentation, and other pre-employment tasks.

• Prepare and forward approved offer letters and hiring documentation.

• Keep precise applicant and recruitment records.

• Track recruiting activities and assist in reporting on positions, pipelines, time-to-hire, and recruitment metrics.

• Identify chances to enhance recruiting workflows, administrative efficiency, and candidate experience.

• Manage employee onboarding and offboarding processes.

• Maintain employee policies, handbooks, procedures, job aids, templates, HR records, and compliance trackers.

• Perform HRIS administrative duties, including updating employee data, reporting, workflow monitoring, and basic troubleshooting.

• Aid in testing and implementing HRIS workflows, automations, and system updates.

• Assign and refresh LMS training, onboarding, compliance courses, and learning materials.

• Track training completion, maintain training records, generate reports, and follow up on pending training.

• Organize training sessions, meetings, learning initiatives, and employee development programs.

• Maintain operational documentation, trackers, templates, and recurring processes.

• Assist in reporting and data collection across recruiting, onboarding, training, HR administration, and Operations.

• Identify inefficiencies and support approved process enhancements and operational initiatives.

• Assist with company events, special projects, and additional Operations responsibilities as assigned.

⛳️ Requirements

• Associate or Bachelor’s degree in Business Administration, Human Resources, Operations, or a related field, or equivalent relevant professional experience.

• Approximately 2+ years of experience in supporting recruiting, candidate screening, or interview coordination in a healthcare organization or healthcare consulting services.

• Proven experience in facilitating recruiting processes, including candidate screening and interviews.

• Adept in a fast-paced environment.

• Exceptional organizational, communication, and judgment abilities.

• Skilled in coordinating multiple processes, deadlines, and stakeholders concurrently.

• Strong written and verbal communication skills.

• High attention to detail and dedication to maintaining accurate records.

• Capability to manage confidential employee and candidate information with professionalism and discretion.

• Excellent organizational, follow-up, and time-management skills.

• Proficient in Microsoft Office and Microsoft 365 applications.

• Ability to learn and effectively utilize HR, recruiting, training, and other business systems.

• Capable of working independently within established processes while recognizing when issues need escalation.

• Experience with an HRIS, applicant tracking system (ATS), and Learning Management System (LMS).

• Background in consulting, healthcare, healthcare IT, or professional services.

• Proven success in building relationships.

• Willingness to travel locally, nationally, and/or internationally as needed.

• Preferred: Experience with Rippling HRIS.

• Preferred: Familiarity with Adobe Captivate.

• Preferred: Background in supporting employee onboarding and offboarding.

• Preferred: Experience working in a remote or distributed organization.

🏝️ Benefits

• Competitive Salaries

• Paid Company Holidays

• Paid Time Off

• Sick Leave

• Flexible Working Hours

• Remote Positions - Work from home

• Health, Dental & Vision Insurance

• 401(k) + Employer Match

• Career Advancement Opportunities

• On-Going Education & Professional Development Opportunities

• Manageable project loads

• Attractive compensation packages