Talent Acquisition Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Collaborate with hiring managers to validate vacancy needs, candidate specifications, recruitment priorities, and timelines.

• Create and distribute job advertisements across authorized recruitment platforms and sourcing channels.

• Evaluate applications and create a shortlist of candidates based on established position criteria.

• Conduct preliminary telephone screenings to gauge experience, availability, and suitability for the role.

• Organize interviews, assessments, reference checks, and candidate communications.

• Prepare recruitment documentation and assist with employment offers and contracts.

• Professionally communicate outcomes and provide timely updates to candidates.

• Actively source candidates through LinkedIn, job platforms, internal databases, referrals, and other avenues.

• Build candidate pipelines for recurring, specialized, high-volume, and challenging-to-fill positions.

• Assist with recruitment for operational, technical, trade, site-based, and corporate roles.

• Contribute to recruitment campaigns, entry-level programs, industry partnerships, and outreach efforts.

• Keep precise candidate information updated in the applicant tracking system.

• Oversee police checks, right-to-work verification, licenses, qualifications, security clearances, and other pre-employment requirements.

• Ensure all candidate documentation and approvals are finalized before their start date.

• Collaborate with HR, payroll, and operational teams to facilitate the transition from recruitment to onboarding.

• Maintain confidential recruitment records per privacy regulations and company policies.

• Ensure recruitment practices align with Australian employment laws and inclusive hiring principles.

• Foster relationships with hiring managers, HR Business Partners, and operational leaders.

• Provide updates on vacancy status, candidate availability, and pending actions.

• Follow up with stakeholders to advance recruitment processes and minimize delays.

• Escalate recruitment risks, compliance issues, and challenging vacancies.

• Monitor time-to-hire, vacancy status, source effectiveness, and candidate conversion rates.

• Assist with recruitment reporting, employer branding initiatives, and ongoing process improvements.

• Perform other specific duties related to the role as needed.

⛳️ Requirements

• Bachelor’s degree in Human Resources, Business, Psychology, or a related field.

• Knowledge of Australian employment legislation pertaining to recruitment and selection.

• Prior experience in talent acquisition, recruitment coordination, recruitment administration, or a similar role.

• Proven ability to support multiple vacancies and recruitment activities simultaneously.

• Hands-on experience with advertising roles, screening applications, and organizing interviews.

• Experience in conducting reference checks and managing pre-employment requirements.

• Excellent organizational skills with the ability to prioritize competing tasks and meet deadlines.

• Strong written and verbal communication abilities.

• High attention to detail and proficient record-keeping skills.

• Confidence in communicating with candidates, hiring managers, and senior stakeholders.

• Capability to assess candidates based on defined position requirements and selection criteria.

• Professional and service-oriented approach to candidate and stakeholder interactions.

• Experience using applicant tracking systems, HR systems, and Microsoft Office applications.

• Ability to manage confidential candidate and employee information appropriately.

• Proactive in following up with stakeholders and advancing outstanding recruitment activities.

• Recruitment experience in facilities management, building services, construction, engineering, property services, or similarly complex operational environments.

• Experience recruiting for technical, trade, frontline, mobile, site-based, or high-volume workforces.

• Familiarity with LinkedIn Recruiter and other proactive candidate sourcing platforms.

• Knowledge of recruitment reporting, behavioral interviewing, and structured candidate assessment methodologies.

• Experience managing police checks, work rights verification, licenses, qualifications, or security clearances.

• Exposure to employer branding, recruitment marketing, or diversity and inclusion initiatives.

🏝️ Benefits

• Work from home.

• Monday to Friday, 9:00am–6:00pm AEST/AEDT, with adjustments for daylight saving.

• Health Maintenance Organization (HMO) coverage for 2 dependents and medical reimbursements.

• Government-mandated benefits.

• Work-from-home allowances.

• Opportunities to collaborate with leading companies in Australia and beyond.

• Training programs for career advancement.

• Company outings, team-building activities, and wellness sessions.

• Supportive and inclusive culture.

• Dedicated managers focused on employee growth and success.

• Competitive compensation and benefits.

• Additional entitlements.

• Structured career development programs.

• People-first culture emphasizing stability, growth, and employee welfare.

• Commitment to an equal opportunity and inclusive workplace.