Talent Acquisition Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Collaborate with the Experience Manager and hiring managers to identify staffing requirements and post job openings on various job boards and recruiting platforms.

• Evaluate resumes and applications, conducting initial screening interviews through Microsoft Teams.

• Organize and coordinate interviews, participate in them, and collect feedback from the hiring team.

• Maintain communication with candidates throughout the hiring process and keep precise candidate records.

• Initiate and monitor background checks and perform professional reference checks.

• Draft and issue offer letters, track acceptances, and confirm start dates.

• Handle candidate and employee information with confidentiality, adhering to company policies and employment regulations.

• Manage the onboarding process from the acceptance of the offer through the first 90 days.

• Ensure the completion of new-hire paperwork and PEO enrollment accurately and punctually.

• Collaborate with hiring managers, IT, and Accounting regarding equipment, system access, and first-day logistics.

• Organize and conduct new-hire orientation and training on company policies, core values, and EOS practices.

• Monitor required training for new hires, including security awareness training.

• Act as a resource for new hires during their initial weeks.

• Schedule, track, and process 45-day and 90-day performance evaluations.

• Prepare materials for reviews and follow up on any outstanding or overdue evaluations.

• Oversee the annual company review cycle, managing timelines, communications, reminders, and tracking completions.

• Keep review documentation organized and report completion status and trends to the Experience Manager.

• Maintain organized, accurate, and confidential records for employees and hiring processes.

• Create and improve templates, checklists, and processes for candidates, new hires, and managers.

• Assist with employee engagement initiatives and other HR projects as required.

⛳️ Requirements

• Preferred Bachelor's degree in Human Resources, Business Administration, or a related field; equivalent experience may be considered.

• Preferred certifications include aPHR, PHR, or SHRM-CP.

• A minimum of 3 years of experience in recruiting, talent acquisition, onboarding, or HR coordination.

• Experience in conducting interviews, background checks, and reference checks.

• Familiarity with employment practices related to hiring, background screening, and recordkeeping (e.g., EEO, FCRA, Form I-9).

• Preferred experience with applicant tracking systems (ATS), HRIS, or PEO platforms.

• Proficient in Microsoft 365, including Outlook, Teams, Word, and Excel.

• Experience in an IT, Managed Service Provider (MSP), or technology services environment is advantageous.

• Proven ability to manage sensitive and confidential information with discretion.

• Outstanding organizational skills and attention to detail, capable of managing multiple candidates and deadlines simultaneously.

• Strong written and verbal communication skills, with a warm and professional demeanor towards candidates and employees.

• Availability from Monday to Friday, 8:00 am to 5:00 pm PST.

🏝️ Benefits

• Health, dental, and vision insurance.

• 401K plan with employer matching.

• Paid time off and holiday benefits.

• Opportunities for career advancement and personal development.

• Structured and formal mentorship program.

• Support for training and certification.