Talent Acquisition Coordinator

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Provide support for administrative tasks throughout the AmeriCorps member recruitment process, which encompasses application review workflows, scheduling interviews, communicating with candidates, coordinating offers, and following up pre-hire.

• Oversee shared Talent Acquisition inboxes and recruiting queues, addressing routine candidate inquiries, and directing questions or issues to the appropriate Talent Acquisition team member.

• Organize interviews between candidates, trained interviewers, program staff, and other relevant stakeholders.

• Track candidates through all stages of the recruitment process and follow up on any outstanding actions.

• Assist in high-volume and peak-season recruiting initiatives, including hiring campaigns, recruitment events, virtual information sessions, and candidate outreach efforts.

• Aid in candidate placement and the logistical aspects of hiring, transitioning to the onboarding process.

• Enter, update, and maintain candidate, requisition, interview, offer, and placement information in applicant tracking and HR systems.

• Perform regular audits of recruitment records and coordinate necessary corrections.

• Maintain recruiting documentation, electronic files, templates, trackers, and shared resources.

• Compile routine recruiting reports and dashboards that track application volume, interview activity, conversion rates, offers, acceptances, vacancies, and hiring objectives.

• Assist with system testing, process enhancements, and the implementation of Talent Acquisition technology.

• Collaborate with regional program leaders and Talent Acquisition staff to identify recruitment needs, priority vacancies, and opportunities for geographic sourcing.

• Set up, publish, and manage regional sourcing posts across various recruitment platforms, job boards, community networks, and other sourcing channels.

• Monitor and sustain active sourcing posts while tracking expiration dates and assessing posting effectiveness.

• Keep recruitment records in compliance with organizational policies, AmeriCorps requirements, and record-retention standards.

• Support necessary pre-hire steps, documentation requests, audits, and reviews.

• Uphold confidentiality while assisting with Talent Acquisition meetings, team resources, and departmental projects.

⛳️ Requirements

• Associate’s degree in human resources, Business Administration, Communications, or a related field, or equivalent relevant experience; a bachelor’s degree is preferred.

• A minimum of 2 years of experience in talent acquisition, recruiting coordination, human resources, customer service, program administration, or a similar administrative support role.

• Familiarity with an applicant tracking system, HRIS, CRM, or comparable technology.

• Experience in supporting high-volume recruiting or hiring processes.

• Background with AmeriCorps programs, national service, education, or nonprofit organizations is preferred.

• Excellent administrative and organizational skills with a high degree of attention to detail and accuracy.

• Ability to manage a significant volume of activity, multiple priorities, and time-sensitive deadlines.

• Strong written and verbal communication skills, along with a professional, candidate-centered service orientation.

• Capability to build effective working relationships and collaborate across departments, programs, and geographic locations.

• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and Teams.

• Aptitude for learning and effectively utilizing applicant tracking, HRIS, scheduling, and other recruiting technologies.

• Strong problem-solving skills with the ability to recognize when issues need escalation.

• Capacity to handle confidential and sensitive candidate and organizational information with discretion.

• Ability to work independently while also contributing effectively in a collaborative, fast-paced team environment.

• Willingness to travel locally and statewide as necessary for meetings.

• Effective communication skills with individuals or groups in various settings both within and outside the organization.

• Competence in utilizing both existing and emerging technology to achieve desired outcomes.

• Capability to transport moderately heavy objects weighing up to 25 pounds.

🏝️ Benefits

• Medical insurance

• HSA

• Dental insurance

• Vision insurance

• FSA

• Life insurance

• Disability insurance

• Paid time off (PTO)

• 401(k)