Supply Chain Coordinator, Procurement Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Maintain regular communication with suppliers through WeChat and email concerning production timelines, order statuses, delays, and issue resolution.

• Pose specific follow-up inquiries and acquire actionable updates from suppliers.

• Assess whether tasks should proceed to production, procurement, or another phase.

• Follow up on approximately 5–15 active purchase orders per supplier weekly.

• Monitor supplier deposits, balance payments, payment schedules, and due dates.

• Collaborate with finance to guarantee accurate and timely supplier payments.

• Potentially create or modify purchase orders following training.

• Oversee projects from development through production and delivery.

• Supervise the project board, including tasks, assignees, priorities, deadlines, and statuses.

• Review task activities and determine appropriate next steps.

• Update PMS, PLM, ERP, ClickUp, spreadsheets, and inventory management systems.

• Update or initiate project and task statuses across various systems.

• Identify delayed projects, missing information, unresolved issues, and obstacles.

• Escalate significant issues or delays to the relevant decision-maker.

• Provide a clear, concise daily summary each morning.

⛳️ Requirements

• Previous experience in procurement, supply chain, manufacturing, supplier coordination, or product operations.

• Direct experience collaborating with suppliers or manufacturers.

• Fundamental understanding of product manufacturing flow and production processes.

• Familiarity with purchase orders, supplier payment terms, deposits, balances, and production timelines.

• Comfort in managing multiple active purchase orders and projects simultaneously.

• Proficient knowledge of ERP/PLM systems, PMS platforms, ClickUp, and spreadsheets.

• Strong written communication skills for WeChat and email correspondence with overseas suppliers.

• Experience with international suppliers is advantageous.

• Computer with a minimum of 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher.

• Internet speed of at least 40MBPS.

• Headset with an extended noise-canceling microphone and webcam.

• Backup computer and internet connection.

• Quiet, dedicated workspace at home.

• Reliable internet connection.

• Ability to work 40 hours per week, from 10AM to 6PM EST.

🏝️ Benefits

• No benefits package included.