Supply Chain Admin Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Develop and oversee inbound delivery processes in SAP for international purchase orders.

• Enter shipment and costing details for inbound containers into system platforms.

• Assess operational data and address discrepancies or missing information prior to processing.

• Ensure data integrity by adhering to established procedures, standards, and timelines.

• Process, review, and confirm freight carrier invoices.

• Verify transportation charges against rate cards, contracts, and master data.

• Investigate discrepancies in invoices, service errors, and pricing exceptions; escalate as necessary.

• Prepare carrier approval documentation for the finance team and follow up on pending invoice queries.

• Monitor warehouse transfers and update logistics planning tools.

• Coordinate with shipping lines, transport carriers, and freight providers regarding shipment statuses.

• Inform internal stakeholders about incoming shipments, container movements, and possible delays.

• Assist with operational reports, data requests, and administrative updates.

• Maintain organized electronic records and documentation.

• Advocate for and comply with health, safety, and operational policies.

• Report potential safety risks or operational incidents.

• Engage in return-to-work initiatives and uphold a safe working environment.

⛳️ Requirements

• Demonstrated administrative experience in a supply chain, logistics, or finance support setting.

• Proven experience in invoice validation, cost verification, or financial administration.

• Exceptional attention to detail and accuracy in data entry.

• Strong organizational and time management abilities.

• Effective written and verbal communication skills for stakeholder engagement.

• Proven skills in problem-solving and exception management.

• Experience with SAP or similar ERP systems.

• Intermediate proficiency in Microsoft Excel.

• Prior experience with freight, shipping, or transport documentation.

• Experience in a fast-paced retail supply chain environment.

🏝️ Benefits

• Permanent remote work arrangement.

• Day shift (Australian Eastern Daylight Time business hours).

• Full-time position.

• Health Maintenance Organization (for STAFF only).

• Annual leave entitlement.

• Christmas Bonus equivalent to 1 month's salary (pro-rated).