Subsidy Billing Manager

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Supervise, manage, and implement subsidy billing tasks.

• Calculate and prepare subsidy billings in accordance with governing documents and approved methods.

• Develop and maintain cash flow projections and monthly subsidy billing tracking systems.

• Clarify subsidy calculations, billing methods, financial implications, and funding requirements to clients, board members, and internal stakeholders.

• Act as the primary liaison for client meetings regarding subsidy billing, funding needs, and payment statuses.

• Collaborate with Community Managers and internal departments to address billing inquiries and ensure compliance.

• Accurately post subsidy billings to the general ledger and reconcile billing activities with accounting records.

• Monitor subsidy receivables and follow up on outstanding payments.

• Maintain documentation that supports calculations, assumptions, governing documents, billing timelines, and client communications.

• Enhance billing processes, documentation standards, internal controls, and operational efficiency.

• Assist with audits and respond to inquiries related to subsidies.

• Ensure adherence to company policies, accounting standards, and client requirements.

• Provide support with month-end closing and other accounting activities as necessary.

⛳️ Requirements

• A Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.

• At least 5 years of experience in billing, accounting, finance, property management, community association management, or related financial operations.

• Preferred experience in interpreting contracts, governing documents, legal agreements, or funding arrangements.

• Experience in managing receivables, reconciliations, and financial reporting.

• Prior leadership or supervisory experience is preferred.

• Strong grasp of accounting principles, general ledger activities, reconciliations, and financial reporting.

• Ability to review, interpret, and apply governing documents, subsidy agreements, contracts, and legal documentation.

• Experience in calculating and preparing complex billings using established methodologies.

• Strong analytical and problem-solving abilities with exceptional attention to detail and accuracy.

• Capability to prepare and maintain cash flow projections and analyze financial impacts.

• Excellent verbal and written communication skills for explaining financial calculations, billing methods, and funding requirements.

• Strong customer service and relationship management skills.

• Proficient in Microsoft Excel and financial/accounting software systems.

• Knowledge of internal controls, audit support processes, and compliance requirements.

• Ability to collaborate across departments and build effective working relationships.

• Skill in managing competing priorities and meeting deadlines.

• Willingness to assist with month-end closing and other accounting tasks.

• Ability to work independently, exercise sound judgment, and maintain confidentiality of sensitive financial information.

• Capability to work in a remote/home-office environment with reliable internet access.

• Ability to lift and carry work-related items weighing up to 15 pounds occasionally.

• Capacity to remain stationary for extended periods and frequently use standard office technology.

🏝️ Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.

• Wellness program.

• Flexible Spending Accounts.

• Company-matching contributions to 401k plans.

• Paid time off for vacation, holidays, medical needs, and volunteering.

• Paid parental leave.

• Training and educational assistance.

• Support programs including Employee Assistance Program and Calm Health.

• Optional short- and long-term disability, life insurance, and pet insurance.

• A caring team dedicated to your success.