Subsidy Billing Manager

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Oversee, manage, and execute activities related to subsidy billing.

• Calculate and prepare subsidy invoices in accordance with governing documents and approved methodologies.

• Develop and maintain cash flow projections and monthly subsidy billing trackers.

• Clarify subsidy calculations, billing methodologies, and their financial implications to clients, board members, and internal stakeholders.

• Act as the main contact for client meetings concerning subsidy billing, funding requirements, and payment status.

• Collaborate with Community Managers and internal departments to address billing inquiries and ensure compliance.

• Accurately post subsidy billings to the general ledger and reconcile billing activities with accounting records.

• Monitor subsidy receivables and follow up on any outstanding payments.

• Maintain documentation that supports calculations, assumptions, governing documents, billing schedules, and client communications.

• Enhance billing processes, documentation standards, and internal controls.

• Assist with audits and address subsidy-related inquiries.

• Ensure adherence to company policies, accounting standards, and client requirements.

• Provide support during month-end closing and other accounting activities as required.

⛳️ Requirements

• Preferred Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• At least 5 years of experience in billing, accounting, finance, property management, community association management, or similar financial operations.

• Preferred experience in interpreting contracts, governing documents, legal agreements, or funding arrangements.

• Experience in managing receivables, reconciliations, and financial reporting.

• Prior leadership or supervisory experience is preferred.

• Strong grasp of accounting principles, general ledger activities, reconciliations, and financial reporting.

• Ability to interpret and apply governing documents, subsidy agreements, contracts, and legal documentation.

• Experience in calculating and preparing complex billings using established methodologies.

• Excellent analytical and problem-solving skills with a keen attention to detail and accuracy.

• Capability to prepare and maintain cash flow projections and analyze financial impacts.

• Exceptional verbal and written communication skills.

• Strong customer service and relationship management abilities.

• Proficient in Microsoft Excel and financial/accounting software systems.

• Knowledge of internal controls, audit support processes, and compliance requirements.

• Ability to collaborate across departments and manage competing priorities.

• Capacity to work independently, exercise sound judgment, and maintain confidentiality of sensitive financial information.

• Ability to operate in a remote/home-office setting with reliable internet connectivity.

• Capability to lift and carry work-related items weighing up to 15 pounds.

🏝️ Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.

• Wellness program.

• Flexible Spending Accounts.

• Company-matching contributions for 401k plans.

• Paid time off for vacations, holidays, medical leave, and volunteering.

• Paid parental leave.

• Training and educational assistance.

• Employee Assistance Program.

• Calm Health.

• Optional short- and long-term disability coverage.

• Life insurance.

• Pet insurance.

• A supportive team dedicated to your success.