Subcontracts Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Collaborate with internal business leaders to gather requirements, perform market analysis, formulate negotiation strategies, and oversee the subcontracting process.

• Engage with internal stakeholders and negotiate directly with partners, subcontractors, and consultants.

• Cultivate relationships with internal business owners to comprehend product and service needs while executing subcontracts.

• Draft vendor agreements and associated documents, review Prime contract terms and conditions, and ensure appropriate flowdown.

• Facilitate and assist in negotiations and the execution of contract documents.

• Employ a risk-based approach to devise negotiation strategies and subcontract language.

• Support vendor due diligence and assessment.

• Secure approvals from Legal, Compliance, IT, Security, requesting business areas, and other stakeholders.

• Act as a liaison between Legal, internal business units, and vendor representatives.

• Offer expert advice on subcontract language, contracting policies and procedures, contract issues, and document management.

• Aid in new vendor implementations and transitions.

• Monitor and manage expiring subcontracts for renewal or termination.

• Establish and maintain external subcontractor relationships for key vendors.

• Create and update vendor-related materials.

• Identify opportunities for process improvement and cost savings or avoidance.

• Coordinate with Program Management on payment milestones, invoicing status, performance issues, and funding constraints.

• Maintain contractual documentation and file setup information, including agreements, modifications, task/delivery orders, funding and invoicing status, representations/certifications, supplier qualifications, and correspondence.

• Process and establish subcontracts and modifications in accordance with company purchasing policies and procedures.

• Perform additional duties aligned with the role's intent as assigned.

⛳️ Requirements

• Over 7 years of Purchasing experience.

• More than 5 years of experience in subcontracts administration.

• A Bachelor’s degree in Supply Chain or a Business-related field is required.

• Understanding of legal subcontract language and a proven track record in subcontract negotiation skills.

• Strong customer service and business partnership abilities.

• Exceptional communication, facilitation, consultation, training, and project management skills.

• Capability to collaborate effectively across various organizational levels, functions, businesses, and geographies.

• Ability to identify obstacles and escalate issues.

• Proficient in managing multiple tasks simultaneously.

• Demonstrated skills in time management.

• Proficiency in Microsoft applications, including advanced Word, Excel, and intermediate PowerPoint.

• Experience in administering CPFF, T&M, and FFP subcontracts for services, research and development, systems integration, and software and hardware delivery supporting commercial, state, and Federal government programs, both domestic and international.

• In-depth knowledge of commercial business terminology and Federal Acquisition Regulations (FAR, DFARS) and their relevance to subcontract administration.

• All employees must understand, comply with, and attest to position-specific security responsibilities and controls, and adhere to applicable legal, regulatory, contractual, and internal policy requirements.

🏝️ Benefits

• Short-term incentives may be available.

• Comprehensive benefits package.

• Health, life, voluntary, and other benefits.

• Benefits and perks that promote physical, mental, emotional, and financial wellbeing.

• Tobacco-free workplace.