Subcontracts Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Gather business requirements and conduct market analysis

• Create negotiation strategies and oversee the subcontracting process

• Engage with internal stakeholders and negotiate with partners, subcontractors, and consultants

• Implement market-competitive subcontracts that reduce organizational and customer risk

• Utilize procurement best practices to enhance supply-chain value

• Foster relationships with internal business owners to comprehend product and service needs

• Draft vendor agreements and associated documentation

• Examine Prime contract terms and conditions to ensure appropriate flowdown

• Facilitate and assist in the negotiations and execution of contract documents

• Formulate risk-based negotiation strategies and subcontract language

• Aid in vendor due diligence and assessment

• Secure approvals from Legal, Compliance, IT, Security, and relevant business stakeholders

• Serve as a liaison between Legal, internal business units, and vendor representatives

• Offer expert guidance on subcontract language, contracting policies, procedures, contract issues, and document management

• Support new vendor implementations and transitions

• Monitor and oversee expiring subcontracts for renewal or termination

• Build and maintain relationships with external subcontractors

• Create and sustain vendor-related materials

• Identify opportunities for process improvement and cost savings or avoidance

• Collaborate with Program Management on contractual matters, payment milestones, invoicing, performance issues, and funding constraints

• Maintain contractual documentation, subcontract files, modifications, task/delivery orders, funding and invoicing status, certifications, supplier qualifications, and correspondence

• Process and establish subcontracts and modifications in accordance with Purchasing Policies and Procedures

⛳️ Requirements

• Over 7 years of Purchasing experience

• More than 5 years of experience in subcontracts administration

• Bachelor's degree in Supply Chain or a related Business field is required

• Familiarity with legal subcontract language

• Demonstrated subcontract negotiation expertise

• Strong customer service and business partnership abilities

• Exceptional communication, facilitation, consultation, training, and project management capabilities

• Ability to collaborate effectively across various organizational levels, functions, businesses, and geographical locations

• Skill in identifying barriers and escalating issues

• Ability to juggle multiple tasks simultaneously

• Proven time management abilities

• Proficient in Microsoft applications, including advanced Word and Excel, and intermediate PowerPoint

• Experience in administering CPFF, T&M, and FFP subcontracts for services, research and development, systems integration, and software and hardware delivery

• Experience supporting commercial, state, and Federal government programs, both domestically and internationally

• Comprehensive understanding of commercial business terminology

• Thorough understanding of Federal Acquisition Regulations (FAR, DFARS) and their implications for subcontract administration

• Must adhere to relevant legal, regulatory, contractual, and internal policy requirements

🏝️ Benefits

• Potential short-term incentives

• Comprehensive benefits package

• Health benefits

• Life insurance benefits

• Voluntary benefits

• Additional benefits and perks that promote physical, mental, emotional, and financial well-being

• Tobacco-free workplace